Finance Coordinator

General Role Description

This position is responsible for maintaining accurate financial records, processing transactions, and ensuring compliance with applicable laws and regulations. The ideal candidate will support the CFO in managing the organization’s financial operations and work closely with program managers to ensure accurate financial reporting for various programs.

Duties and Responsibilities

• Assist in maintaining the general ledger, ensuring all entries are accurate and timely.

• Prepare and post journal entries for various financial transactions, including payroll and monthly close

• Reconcile balance sheet accounts, including bank accounts, prepaid expenses, and accruals

• Generate monthly financial statements for internal use, including variance analysis to support management decision making

• Track and report on restricted and unrestricted funds, ensuring proper allocation of funding as needed

• Prepare monthly, quarterly, and annual reports for various agency contracts and funding sources

• Assist in preparation of the annual budget

• Supports annual external audits by preparing necessary documents and reports

• Assist in ensuring compliance with applicable tax regulations, including filing 990 tax returns

• Provides assistance and backup for other Finance department staff as needed.

• Serves on agency committees as requested

• Assists the CFO with year-end procedures and audits

• Is mindful of and integrates Trauma-Informed Care and its five principles in all duties and interactions with fellow staff, residents, and external partners

• Maintains compliance with all required rules and regulations, including Federal Confidentiality (42 CFR, Part 2), HIPAA, Medicaid and/or HUD, and any others

• Regular attendance at work location.

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Other duties may be assigned

Defined Key Result Areas

1. Ensures the timeliness and accuracy of grants, subsidiary companies and special projects outside of resident programs and annually provides at least three recommendations for financial improvements within the assigned areas.

2. Annually provides the Finance department with two recommendations for improvement of the cash monitoring process or cash efficiency.

Supervisory Relationships

• Manager: CFO

• In Manager’s Absence: CEO

• Immediate staff: N/A

Inter-Departmental Relationships

1. Advising and suggesting: this position will be expected to listen and accept collaborative input, direction, or recommendations from Executive-level and Management-level staff. Meanwhile, it will provide collaborative input, direction and recommendations to Direct Service staff.

2. Monitoring and reviewing work: this position may have work inspected or checked by and may need to present updates on certain tasks to Executive and Management staff. Meanwhile, it will inspect and check the work of and receive updates from Direct Service staff.

Physical Requirements

• Physical activities: Frequently moving between offices and buildings and constantly and successfully communicate with others, discern and convey emotion, understand and exchange accurate information.

• Physical requirements: Remain in a stationary position for long periods of time. Must be able to lift up to 15 pounds.

JOB DESCRIPTION

3

• Visual requirements: Frequently operate a computer and other office equipment.

• Due to the population we serve, this position will require positive interactions with individuals with histories of incarceration, substance use disorders, and mental health diagnoses

Working Conditions

• This position is not substantially exposed to adverse environmental conditions.

Skills, Knowledge, & Abilities

• Knowledge of GAAP and nonprofit accounting principals

• Possesses excellent verbal and written communication skills

• Strong attention to detail and organizational skills

• Ability to prioritize and manage multiple tasks efficiently to meet critical deadlines

• Possesses an independent and solution-based problem solving ability

• Possesses proficient computer skills, including Microsoft Word, Excel, and QuickBooks

Qualifications

• Bachelor’s Degree in Business, finance or related field and one year of prior experience in a finance related field

Or

• Associate’s Degree in Business and two or more years of prior experience in a finance related field.

Or

• High school diploma or G.E.D. and seven or more years of prior experience in the accounting field.

• In addition the qualifications above, a valid New York State driver’s license is required with reliable automobile.

Job Type: Full-time

Pay: From $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Adoption assistance
• Dental insurance
• Dependent care reimbursement
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• On-the-job training
• Paid parental leave
• Paid time off
• Parental leave
• Prescription drug insurance
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No nights
• No weekends

Work Location: In person

Salary : $24