Human Resources Payroll Assistant

GENERAL FUNCTION:

Primarily responsible for providing administrative support to the Human Resources Department in the area of payroll processing and related responsibilities including but not limited to reconcilement of general ledger accounts as related to payroll. This position will serve as a back-up in other functions within the department as needed.

MAJOR DUTIES AND RESPONSIBILITIES:

• Serves as a backup to the primary payroll processor. Assists the primary payroll processor with processing payroll and all related tasks for CB&S Bank, CBS Banc Corp and CB&S Financial Services.
• Assists with reviewing and processing time adjustments in adherence to company policies, data entry/payroll processing, tax withholdings, tax payments, all payroll tax reporting requirements (local, state & federal), payroll entries to the General Ledger, direct deposits to employee accounts, distribution of checks, and bank contributions to the 401k plan.
• Accurately processes payroll transactions for new hires, terminations, employee transfers, leaves of absence, and insurance adjustments.
• Assist with the collection and remittance of any payroll garnishments and child support payments.
• Responsible for assisting with various regulatory reporting requirements including but not limited to filing all local, state, federal tax filings as well as multi-worksite reporting requirements and Form 941 filings.
• Assists with processing W-2 forms annually.
• Assists with processing and monthly reconcilement of designated DDA and General Ledger accounts as well as specific duties as related to various insurance plans, 401k plan, and vendor payments.
• Assists with processing employee 401k employee deferrals and loan payments. Remittance to the vendor of record as soon as payroll has been processed. Assists with the reconcilement of contributions and payments each pay period as well as annually.
• Assists with processing contributions to the vendor for the Flexible Spending Accounts and Health Savings Account. Also, assists with the reconcilement for these accounts on the general ledger.
• Assists with processing employee supplemental insurance deductions which includes withholding of premiums from employee's payroll, reconciliation and payment of insurance invoices.
• Assist with the coordination of the employee fund account which includes the collection of contributions from participating employees' payroll and the distribution of funds to employees upon a qualifying event.
• Responds to questions from employees regarding paychecks, timesheets, deductions, tax changes, direct deposit and /or general payroll questions in a timely manner within designated authority.
• Keeps abreast of the latest regulatory requirements and legislation for local, state and federal levels.
• Prepares relevant reports for management monthly, quarterly and annually as requested.
• Maintains confidentiality of all records including but not limited to payroll records, employee medical files and performance records.

ADDITIONAL RESPONSIBILITIES:

• Performs data entry and file maintenance of various databases to ensure compliance with reporting requirements.
• Assists employees with unlocking their Kronos payroll user accounts.
• Supports the administration of various employee benefit programs.
• Assists Human Resources personnel with terminations of benefit programs and record retention as prescribed by regulatory requirements.
• Answers employee questions concerning payroll and benefits within designated scope of authority; refers to various resources for information as needed.
• Works with Human Resources personnel to recommend appropriate changes in personnel systems and procedures to promote greater efficiency, cost savings, or other benefits for the company and employees.
• Also provides feedback on employee morale to the Human Resources Director.
• Assist department personnel with various projects and initiatives as designated.
• Performs any other duties assigned by supervisor.

JOB QUALIFICATIONS:

• Prefer Bachelor Degree in Accounting or equivalent experience or specialized training.
• Minimum of two years' experience in payroll processing, payroll tax filings and general ledger account reconcilement.
• Must be knowledgeable of employment law and other issues relative to payroll/human resources.
• Excellent organizational and communication skills, both verbal and written.
• Requires a significant level of diplomacy, tact and the ability to work effectively with employees, managers and others outside of the company.
• Strong computer skills with a working knowledge of Microsoft Office, Word, Excel, and various payroll software, more specifically Kronos.
• Flexible to work outside of normal banking hours when necessary.
• Ability to manage and produce accurate work within a specified time frame.
• Demonstrates proficiency and commitment to excellence in performance of duties.
• Ability to maintain highly confidential information.

STANDARDS OF PERFORMANCE:

• Perform all areas of responsibilities so they are completed in a timely, accurate, and thorough manner.
• Acceptable attendance and reporting to work in a timely manner.
• Ability to convey a positive, professional work-environment to all co-workers, applicants, customers and vendors.
• Must be alert in all job functions.
• Must be courteous and respectful of all customers and employees.
• Must follow all company policies and procedures.