Trust Administrator

Job Description

Job Description

Description : Position Summary :

The position of Trust Administrator is responsible for performing a variety of duties relating to supporting the Trust Officers in order to provide trust services to clients and develop new trust business for the company; achieving goals as established in the Trust Department’s annual business plan; complying with operating policies and procedures established for the department as well as outside regulatory requirements; communicating with appropriate personnel; responding to inquiries; maintaining appropriate records; providing periodic reports.

Essential Duties :

• Performs a variety of duties to support the bank’s trust function of which the following are illustrative :
• Performs duties relating to client support by performing the following duties :
• Coordinates client meetings.
• Coordinates and prepares presentations for employee and client meetings.
• Participates in client face-to-face meetings.
• Administers accounts as illustrated by the following :
• Reviews and coordinates account liquidity and trading activity on a daily basis.
• Monitors contributions and distributions on a daily basis.
• Coordinates account openings and closings.
• Maintains an understanding of the legal aspects of managing trust accounts.
• Reviews investment accounts for investment objectives and fiduciary discretion; monitors and analyzes account data and monitors account fees.
• Reviews incoming trust documents and accounts; reviews discretionary distributions and brings requests to the attention of a Trust Officer; maintains understanding of the trust document; provides assistance to other staff members.
• Communicates with clients on regular basis to determine needs.
• Works closely with Trust Officers and Investment Managers to determine and meet client needs.
• Provides operation’s support as needed.
• Abides by the current laws and organizational policies and procedures designed and implemented to promote an environment which is free of sexual harassment and other forms of illegal discriminatory behavior in the work place.
• Cooperates with, participates in, and supports the adherence to all internal policies, procedures, and practices in support of risk management and overall safety and soundness and the bank’s compliance with all regulatory requirements, i.e. Community Reinvestment (CRA), Bank Secrecy Act (BSA), Equal Credit Opportunity Act, etc;
• Reports pertinent information to the immediate supervisor as requested, or according to an established schedule; compiles information as necessary or as directed and provides data to appropriate company personnel.
• Responds to inquiries relating to his / her particular area, or to requests from other company personnel, etc., within given time frames and within established policy.
• Maintains appropriate records and provides assigned reports as directed.
• Responsible for providing assistance to help solidify existing client relations and create account additions, client referrals, and enhanced client tenure.
• Actively upholds the organization’s vision, mission and values, encompassing mutual respect, honoring commitments, working with integrity and accepting responsibility for own actions.
• Demonstrates knowledge of and adherence to EEO policy, shows respect and sensitivity for cultural differences, promotes working environment free of harassment of any type.
• Assures compliance with all Bank policies and procedures, as well as, all applicable state and federal banking regulations.
• Has a strong commitment and dedication to internal and external customer service.

Requirements : Qualifications :

These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this position. The requirements listed below are representative of the knowledge, skill and / or ability required to perform the position in a satisfactory manner. Individual abilities may result in some deviation from these guidelines.