Human Resources/ Executive Administrative Assistant

We are a family owned umbrella of companies in the Scranton Area looking for an Executive Administrative/Human Resource Assistant to undertake a variety of administrative duties. This position requires a high level of organization, problem solving, and dedication. Position will work closely with the business owners and management team of multiple local businesses. This position is Monday – Friday. Duties include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.

The responsibilities of this position include but are not limited to:

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Makes photocopies; mails, scans and emails documents, files documents into appropriate employee files, and performs other clerical support to the HR department.
• Assists with timekeeping and payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and payroll providers.
• Conducts or assists with new hire orientation.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Assists with processing of new hires and terminations.
• Records training documentation in support and preparation for audits such as AS9100, etc.
• Assists with recruitment and interview process.
• Provides accurate month end reports to the Finance department.
• Schedules meetings and interviews as requested by the Management Team.
• Assists or prepares correspondence as requested.
• Prepares new-employee files.
• Processes mail.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Makes photocopies, mails, scans and emails documents, files documents into appropriate employee files, and performs other clerical support to the HR department.
• Assists with timekeeping and payroll functions including processing, answering employee questions, fixing processing errors and distributing checks.
• Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and payroll providers.
• Conducts or assists with new hire orientation.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Assists with processing of new hires and terminations.
• Records training documentation in support and preparation for audits such as AS9100, etc.
• Assists with recruitment and interview process.
• Provides accurate month end reports to the Finance department.
• Schedules meetings and interviews as requested by the HRBP.
• Assists or prepares correspondence as requested.
• Prepares new-employee files.
• Processes mail.
• Responds to all customers with urgency and professionalism. Performs other related duties as assigned.
• Assists with the communication and coordination of established policies and procedures as well as local, state, and federal laws and guidelines (re: workers compensation, human resources, legal, etc.)
• Assists in the monitoring of employee bulletin boards to ensure that posting (state, federal and mill specific) are up to date.
• Monitors and records employee uniform allowance. Responsible for working with employees and uniform vendors to ensure employee receives the correct PPE and attire that fits accordingly.
• Ensures that Phone List is accurate and up to date.
• Monitors all employee wage deductions, increases and garnishments. Notifies HRBP and corporate payroll of all changes that relate to employee pay.
• Monitors pay increases to ensure that employees are receiving increases after the completion of skill blocks. Ensures all paperwork is completed accurately for processing.
• Maintains training record retention and tracking.
• Maintains the New Hire Orientation Binders to ensure that information is accurate and ready for orientation.
• Conducts and coordinates Orientation for Contract Apprentices.
• Assists with Open Enrollment and Benefit Administration.
• Other duties as assigned.

Job Type: Full-time

Pay: From $20.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $20