College Library Assistant II

OLIVE-HARVEY COLLEGE

COLLEGE LIBRARY ASSISTANT II

City Colleges of Chicago’s vision is to be recognized as the city’s most accessible higher education engine of socioeconomic mobility and racial equity - empowering all Chicagoans to take part in building a stronger and more just city. The community college system’s more than 3,500 faculty and staff serve more than 60,000 students annually at seven colleges and five satellite sites.

PRIMARY OBJECTIVE

Under supervision, a College Library Assistant II performs a broad range of clerical and customer assistance duties to support the daily operations of a college’s library to include: assisting library patrons /students in locating and accessing library resources; maintaining the library’s physical and digital resources; processing inter- and intra- library loans; and supporting the cataloging of new materials. Performs related duties as required.

At the II level, positions function with a higher level of independence and responsibility and demonstrates the ability to apply learned job knowledge and skills in the performance of duties.

ESSENTIAL DUTIES

• Assists library patrons in-person, via email, and over the phone in locating and accessing library resources.

• Provides guidance to Library Assistants I and work study students on library procedures relating to circulation and reserve desk functions; maintenance of library collections; and general clerical duties to support library operations.

• Staffs circulation/reserve desks and answers questions; directs patrons to library’s collections and refers to Librarian for more in-depth assistance; and performs related activities.

• Processes and places new books on course reserve status each semester as requested by faculty.

• Searches stacks by call number for requested books; pulls and places books on hold for pick-up.

• Assists students in accessing and using library’s on-line systems and resources and operating public use equipment of printers and photocopiers.

• Performs copy cataloging; accesses and uses OCLC database to download and update bibliographic records into the library’s system.

• Processes inter- and intra- library loan requests; receives returned materials and places back in circulation; packages and returns loan materials to lending libraries.

• Notifies patrons of received inter- and intra- library loan requests; updates library’s system to check[1]out books and materials and track status of loans.

• Processes received shipments of new books/materials; checks and verifies packing slips against invoices to ensure deliveries are complete and accurate.

Trains work study students and new Library Clerk employees on library procedures as directed.

• Assists Librarians in the interviewing and selection of work study students; may contact Financial Aid Department on issues relating to work hours and semester hiring of students.

• Performs general clerical duties; prepares reports such as daily number of library patrons, book counts, computer usage, and related library activities.

• Opens and closes library as directed.

• Sets up library displays and prepares signage.

• May assist in preparing purchase requisitions and place purchase orders with vendors.

• May assist in packaging and processing invoices for payment by the Business Office.

• May assist in maintaining library’s account and expenditure records.

• Performs all of the duties of a Library Assistant I as needed.

QUALIFICATIONS

• Graduation from high school or equivalency certificate (GED)

• Two years of library clerical/assistant work experience

• Equivalent combination of education and experience may be taken into consideration

• Knowledge of library clerical and technical procedures

• Knowledge and ability to use and navigate library’s on-line catalog and related library databases and systems

• Knowledge of alphabetical and numerical organization of records/materials

• Knowledge of Library of Congress system

• Good oral and written communication skills

• Excellent customer service skills

• Knowledge and ability to use and navigate library’s on-line catalog and related library databases

• Some proficiency in the use of Microsoft Office (Word, Outlook, Excel)

Annual Salary: $44,846.29

WE OFFER: Excellent health and welfare benefit package and long-term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website.

We are an equal opportunity and affirmative action employer.

Chicago residency is required for all full-time employees within 6 months of hire.

Thank you for your interest in CCC!

Salary : $44,846