Operations Coordinator

The Operations Coordinator will be responsible for managing and coordinating the day-to-day activities of the company by overseeing administrative tasks and managing logistics between multiple departments. This is a remote position.

CCI Industrial Services provides quality-driven, cost-effective construction, maintenance, industrial cleaning, power generation, and transportation services to support resource development companies in Alaska and the lower 48 states. CCI Industrial Services leads the industry in Safety, Innovation, and Excellence.

Each CCI employee is responsible for upholding CCI's Mission, Vision, and Values, as these are a crucial part CCI's strategic plan for success.

Essential Duties & Job Functions:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• General areas of responsibility include data entry, timekeeping, cost reporting, invoicing and travel coordination
• Timekeeping consists of tracking employee hours, projects and entering time for accurate payroll and billing purposes.
• Travel coordination consists of arranging travel for employees in different regions to ensure project/job needs are met
• Handel travel disruptions, cancellations or emergencies and offer solutions and alternatives
• Pull labor and cost reports from clients' designated accounting system.
• Code invoices AP in accordance with company budget expectations.
• Interface between Finance department and Operations
• Attend and participate in required meetings, training, exercises, and drills.
• Maintain a high level of confidentiality.
• Provide daily/weekly reports to clients.
• Maintain and update material databases
• Create and maintain projects within existing ERP system including budgets, billing styles, contractual obligations, progressing, etc.
• Other job duties as assigned.

Knowledge, Skills, and Abilities:

• Strong organizational and time management skills; ability to meet deadlines.
• Excellent judgement, integrity, work ethic, and attention to detail.
• Ability to multitask and prioritize work in several departments.
• Comfortable in a high-pressure environment.
• Good collaboration and teamwork skills.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.
• Ability to work with Microsoft Office programs and the ability to analyze data.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to establish and maintain good rapport and strong working relationship with co-workers and client representatives.

Required Qualifications:

• High school diploma or GED is required
• Valid drivers license
• Two years of experience or equivalent combination of education and experience in the responsibilities and duties as an Operations Coordinator.

Preferred Qualifications:

• Associates degree
• Construction industry experience preferred

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. A pre-hire post offer Functional Capacity Evaluation (FCE) will be conducted to determine an employee's ability to perform to the job standard. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Compensation:

CCI offers a competitive salary, career growth opportunities and for full-time positions we offer a Full Benefits Package including excellent FEHB Medical, Dental and Vision Insurance, Life insurance, and a 401k match program.

Contingencies:

Offer contingent upon ability to pass a pre-employment drug test and a background check.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work at any time without prior notice.

CCI Industrial Services (CCI) is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.

CCI Industrial Services grant employment preference first to BBNC shareholders, their spouses, or descendants, and second to other Alaska Native Corporation Shareholders in accordance with P.L. 93-638.