Projects Material Coordinator

General Description:

The Projects Material Coordinator is an embedded contract position, working in conjunction with the Hilcorp Projects Group primarily focused on material procurement, coordination, staging and transportation for multiple Hilcorp Entities and worksites. Your work is essential to a team that includes Engineers, Project Managers and Field Based Construction Foreman. This is a full-time, 40-hour-per-week position based in Anchorage, with occasional visits to the slope or fabrication shop as needed.

The Projects Material Coordinator will support Project Managers by providing material and AFE estimates and utilizes engineering material take offs to order long lead and bulk materials, and quickly locate and order material shorts missed by engineering requisitions. This position will track every item ordered in an excel report called the Material Status Report (MSR). The Material Status Report (MSR) is used to monitor ordered materials, from initial request to final delivery or staging. It records key details such as order status, delivery timelines, expediting updates, and Bill of Lading numbers. The MSR ensures transparency and accountability by documenting each step of the procurement and logistics process, helping teams efficiently manage materials for project execution. You will share the MSR report with the team at least once a week. You will quote and set up transportation of materials you and others order. You may be asked to go to the slope to assist a team in detailed tracking and onsite staging.

You will oversee project close out to confirm each po is invoiced and paid, materials are either disposed of, turned in, or left at the facilities. If time allows may assist engineers in turnover of red lines, document control, creation of drawing indexes, equipment tag list and management of tag request.

You will support Engineering by suggesting new Vendors for certain products and assist vendors on obtaining approval as a new Hilcorp supplier. In addition, you will need to ensure Vendor Data is included, properly filed and possibly approved by Engineering.

You will interact with Hilcorp vendors, Hilcorp Warehouse personnel, transportation providers and fabrication shops daily or as needed.

It is imperative for this position to provide quality-driven, cost-effective purchases, and transportation services. You will do this by bidding on most material purchases and transport costs to ensure we are getting the best quality products at the most competitive cost. With every task we are mindful of the Hilcorp Core Values of Integrity, Urgency, Ownership, Alignment and Innovation. Maintaining confidentiality during the entire bidding process will be of the utmost

importance and will be the measurement of success.

CCI Industrial Services provides quality-driven, cost-effective construction, maintenance, industrial cleaning, power generation, and transportation services to support resource development companies in Alaska and the lower 48 states. CCI Industrial Services leads the industry in Safety, Innovation, and Excellence. Each CCI employee is responsible for upholding CCI's Mission, Vision, and Values, as these are a crucial part of CCI's strategic plan for success.

Essential Duties & Job Functions:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Excellent communication skills required, both verbal and written.
• Always conduct yourself in a professional manner as a representative of the company.
• Works directly with manufacturers and suppliers.
• Initiate problem solving when faced with logistical challenges
• Willingness to be flexible and think outside the box for integrated solutions.
• Be proactive logistically to ensure delivery at minimal cost and on time.
• Provide material status updates to the Project Manager, Fabrication Shops and the Field.
• Regularly update teams to ensure materials are available for scheduled work and give
• notice of delivery delays.
• Share cost savings opportunities whenever identified.
• Understand/Learn Hilcorp warehousing processes and locations, including special
• handling and storage requirements.
• Help coordinate material deliveries from staging or warehouse to the jobsite as needed.
• Be a Safety Leader! Ensure the resources and commitment to HSE is of top priority for all employees within the company.
• Maintain 100% “Safety Standards and Accountability” in all areas or mandatory/regulatory requirements, which include:
• Maintain compliance with the required HSE Training.
• Taking necessary action when behaviors or conditions around you may be unsafe.
• Reporting and addressing all potential safety concerns/incidents/issues promptly and willingly participate and assist in any investigation that may relate to a safety incident.
• Performs work in strict compliance with permitting requirements, Alaska Safety Handbook (ASH) Standards and other compliance-oriented directives.
• Participating in safety meetings, working safely, and maintaining a safe work environment as an employee and representative of CCI Industrial Services.
• Document and record any injury or near miss incident that may occur while you are working.
• Demonstrate and promote safe work practices by participating in JSA reviews, pre-job walkdowns and safety START card preparations covering work activities and materials required by the company and the client.
• Promote and participate in Safety Programs.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Ability to clearly speak, write, read and understand the English language.
• Ability to prioritize work/assignments from multiple departments and managers
• Ability to effectively present information and respond to questions from groups of
• managers, vendors and clients.
• Self-starter taking opportunities to help others and learn new skill sets.
• Ability to organize data from various sources.
• Contribute to a positive work environment and be willing to participate in the solution
• process.
• Demonstrated leadership ability, excellent interpersonal communication skills, and the
• ability to communicate effectively in verbal and written form.

Required Qualifications:

• Must be 18 years old
• High school diploma or equivalent
• A valid driver's license is required.
• 3 years' experience as a materials coordinator or procurement in the Oil & Gas Industry is
• required.
• Advanced skills in MS O?ice Suite, in particular a high degree of proficiency in Excel,
• Advanced Skill utilizing SharePoint, and OneNote.
• Advanced skills working with proprietary software systems (SAP/EAM)
• Ability type 40 wpm

Preferred Qualifications:

• Experience with SAP financial software
• 5 years of experience as a materials coordinator or procurement specialist in Alaska

Work Environment:

Your primary work site will be in the Anchorage Office, but occasional slope or fab shop visits may

be requested. While performing work at the construction site you may be exposed to moving

mechanical parts; high precarious places; fumes or airborne particles; outside weather conditions

and risk of electrical shock. The noise in these work environments is usually moderate to very loud.

Position may involve exposure to extremely hostile weather conditions at times while working

outdoors.

There is specific training that will be required before field visits are allowed. Additional resources

or personnel will be available to escort you while onsite to ensure your safety.

Position may involve exposure to extremely hostile weather conditions at times while working outdoors. This position may involve working with potentially hazardous materials and waste.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. A pre-hire post offer Functional Capacity Evaluation (FCE) will be conducted to determine an employee's ability to perform to the job standard. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• MOBILITY: Must be able to access all controls and all parts of machinery for service. Must be able to push/pull 50 pounds for 20 feet.
• HEARING: Must be able to hear audible safety alarms.
• VISUAL ACUITY: Must be adequate to perform above listed tasks in a safe manner and take hand signals from ground man or flag man.
• LIFTING: Must be able to routinely lift up to 50 pounds from floor to waist, 50 pounds from wait level to shoulder height and carry 50 pounds for 20 feet.
• RANGE OF MOTION: An objective range of motion measurements will be conducted and recorded using a five position and rapid exchange grip strength test during the pre-hire/post offer FCE.

Compensation:

CCI offers a competitive salary, career growth opportunities and for full-time positions we offer a Full Benefits Package including excellent FEHB Medical, Dental and Vision Insurance, Life insurance, and a 401k match program.

Contingencies:

Offer contingent upon ability to pass a pre-employment drug test and a background check.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work at any time without prior notice.

CCI Industrial Services (CCI) is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.

CCI Industrial Services grant employment preference first to BBNC shareholders, their spouses, or descendants, and second to other Alaska Native Corporation Shareholders in accordance with P.L. 93-638.