What are the responsibilities and job description for the Mail Operations Clerk - Irvine, CA position at CCMSI?

Overview

Mail Operations Clerk

Location : Irvine, CA Schedule : Monday – Friday, 8 : 00 AM to 4 : 30 PM (In-Office Only – No Work from Home) Pay Range : $16.50 / hr to $19.50 / hr

Disclaimer : T he posted salary range for this position reflects the anticipated base pay for this role. Actual pay is determined based on factors such as qualifications, skills, relevant experience, internal equity, and location. Additional compensation may include discretionary bonuses, benefits, or other forms of compensation, depending on the role. The salary range provided is in compliance with state and local requirements and is intended to offer transparency to applicants. We encourage open discussions with our hiring team regarding any questions you may have about compensation and benefits for this position.

CCMSI is an Affirmative Action / Equal Employment Opportunity employer offering an excellent benefits package including Medical, Dental, Prescription Drug, Vision, Flexible Spending, Life, ESOP, and 401K. CCMSI conducts background checks in accordance with applicable federal, state, and local laws.

Position Overview : Are you detail-oriented, organized, and thrive in a fast-paced office environment? Join CCMSI as a Mail Services Clerk in our Irvine, CA office! This critical role ensures the efficient handling of all incoming, inter-office, and outgoing mail, supporting smooth operations and client satisfaction. From processing and distributing mail to managing shipping logistics and maintaining records, you will be a key part of our administrative team. If you're looking for a position where your organizational skills and ability to multitask are valued, we encourage you to apply today!

Responsibilities

Mail Processing : Open, sort, scan, and stamp 1-2 boxes of mail per day, ensuring timely completion five days a week.
Reception Duties : Provide professional phone coverage and assist visitors as needed as a backup.
Fax Management : Handle assigned fax tasks daily with accuracy and efficiency.
Administrative Support : Perform additional tasks such as data entry, file management, and assisting with special projects as required.

Performance Metrics : Success in this role is measured by :

Clearing daily mail efficiently and accurately.

Completing fax tasks assigned for the day.

Demonstrating a positive attitude and willingness to take on additional responsibilities.

Qualifications

What We Offer : At CCMSI, we are proud to offer a workplace where employees feel valued and supported :

Culture : We prioritize integrity, passion, and enthusiasm in our collaborative environment.

Career Growth : Enjoy access to internal training programs and advancement opportunities.

Benefits : Receive 4 weeks of paid time off in your first year, 10 paid holidays, and comprehensive benefits, including Medical, Dental, Vision, Life Insurance, 401(k), and Employee Stock Ownership Plan (ESOP).

Work Environment : Be part of a team dedicated to creating a positive and professional atmosphere.

Qualifications :

Skills : Strong organizational abilities, excellent verbal and written communication skills, and attention to detail.

Experience : Associate degree in Business or 4 years of related administrative experience preferred.

Technical Proficiency : Familiarity with Microsoft Office Suite is required.

Attributes : Self-motivated, flexible, and capable of working independently and as part of a team in a dynamic environment.

Physical Requirements :

Ability to lift up to 15 pounds occasionally.

Prolonged sitting or standing (up to 7.5 hours per day).

Adequate auditory and visual acuity for office interactions.

Join Our Team : CCMSI is an employee-owned company recognized as a Great Place to Work with employee satisfaction and retention in the 95th percentile. If you are organized, dependable, and excited to contribute to a thriving team, we encourage you to apply.

About Us : As a trusted partner in self-insurance services, CCMSI is dedicated to delivering exceptional service to our clients. Our commitment to innovation and excellence drives our success, and our employees are at the heart of everything we do.

Core Values & Principles :

Employees are expected to uphold CCMSI’s Core Values and Principles, which include performing with integrity; passionately focus on client service; embracing a client-centered vision; maintaining contagious enthusiasm for our clients; searching for the best ideas; looking upon change as an opportunity; insisting upon excellence; creating an atmosphere of excitement, informality and trust; focusing on the situation, issue, or behavior, not the person; maintaining the self-confidence and self-esteem of others; maintaining constructive relationships; taking the initiative to make things better; and leading by example.

Apply today to join a dynamic team focused on professional growth and delivering exceptional service!

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Salary : $17 - $20

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Mail Operations Clerk - Irvine, CA

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