What are the responsibilities and job description for the Accounts Receivable & Billing Specialist position at CCS Fundraising?
TITLE: Accounts Receivable & Billing Specialist
LOCATION: New York, NY
REPORTS TO: AVP, Accounts Receivable Manager
DEPARTMENT: Finance
TYPE: Full Time, Hybrid (two days in-office)
LOCATION: New York, NY
REPORTS TO: AVP, Accounts Receivable Manager
DEPARTMENT: Finance
TYPE: Full Time, Hybrid (two days in-office)
This position is not eligible for employer visa sponsorship.
WHO WE ARE
CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. Since 1947, CCS has empowered many of the world’s greatest organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact.
CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. Since 1947, CCS has empowered many of the world’s greatest organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact.
CCS provides tailored support to more than 700 nonprofit organizations annually. Headquartered in New York, the firm has over 600 professionals and 18 offices throughout the United States and Europe. Our people are our greatest strength. At CCS, you will join a diverse team of smart, passionate, and resourceful professionals who are driven by purpose and committed to performance.
UNDERSTANDING THE ROLE
We are seeking a highly motivated Accounts Receivable & Billing Specialist to join our expanding Finance team. As the Accounts Receivable & Billing Specialist, you will play a crucial role in the finance team in managing financial transactions related to payments and collections within our organization. Your attention to detail, organizational skills, and effective communication will contribute to our financial success. This role is a key member of the accounting team and will interact with numerous internal and external stakeholders.
RESPONSIBILITIES
Invoice Review and Alignment:
- Review invoices in our accounting software to ensure alignment with contracts and billing schedules.
- Verify the accuracy and completeness of invoice details.
Invoice Distribution:
- Timely send invoices to customers according to billing cycles.
- Maintain clear communication channels with clients regarding invoices.
Payment Processing:
- Post customer payments promptly and accurately.
- Handled various payment methods, including Lockbox, checks, ACH, and wire transactions.
Dispute Resolution:
- Address any disputes or issues raised by clients related to outstanding balances.
- Collaborate with clients to find mutually beneficial solutions.
Miscellaneous Invoices and Journal Entries:
- Assist in preparing miscellaneous invoices as needed.
- Upload monthly journal entries accurately.
Account Reconciliations:
- Prepare monthly account reconciliations to ensure accuracy and completeness.
- Identify and resolve discrepancies promptly.
Collaboration and Issue Resolution:
- Work closely with cross-functional teams to resolve contract or billing-related issues.
- Foster positive relationships with internal and external stakeholders.
Special Projects and Additional Duties:
- Undertake special projects and assignments as directed by the AVP - AR/Billing Manager and Controller.
QUALIFICATIONS
- Minimum three years’ experience in accounts receivable, billing, collections
- A high school diploma or equivalent is typically required.
- Relevant coursework or certifications in accounting, finance, or a related field are beneficial.
- Proficient in Microsoft Office, particularly Excel, as well as other financial software and systems.
- Excellent communication, interpersonal, and customer service skills.
- High attention to detail, accuracy, and timeliness, with the ability to prioritize and multitask.
- Ability to learn quickly and adapt in a dynamic, fast-paced work environment.
- Strong analytical, problem-solving, and decision-making skills, with the ability to generate and interpret data and reports.
- Team player, able to collaborate and coordinate with internal and external stakeholders.
- Strong work ethic and enthusiasm
- Eagerness to learn and curiosity to ask questions
CCS offers competitive benefits, a dynamic training program, resources, career advancement, mentoring, and networking opportunities. We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.
SALARY RANGE: $75,000 - $80,000
The exact salary varies within range based on years of relevant experience and education.
Salary : $75,000 - $80,000
