Accounts Receivable Specialist and Time Clocking Clerk

We are seeking a detail-oriented and organized Accounts Receivable Specialist and Time Clocking Clerk to join our team. This dual-role position combines managing accounts receivable processes with maintaining accurate employee time clock records to ensure timely payroll processing. If you thrive in a fast-paced environment and have strong attention to detail, this is an excellent opportunity to contribute to our growing organization.

Key Responsibilities

Accounts Receivable:

• Process, verify, and post incoming payments accurately and efficiently.
• Generate and send invoices to customers in a timely manner.
• Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Communicate with customers regarding overdue invoices and resolve billing discrepancies.
• Prepare monthly reports related to accounts receivable and aging reports.
• Collaborate with internal departments to resolve customer account issues.
• Verify project taxability status for accurate job setup and invoicing
  
  

Time Clock Data Entry

• Collect and review employee time clocking data for accuracy.
• Enter and maintain timekeeping data into the payroll system. – Maybe something we want to add to the role
• Identify and resolve discrepancies in time records in collaboration with supervisors and employees.
• Ensure compliance with company policies and labor regulations regarding timekeeping.
• Provide support for payroll preparation by delivering accurate time data.
  
  

Qualifications

• High school diploma or equivalent required; Associate or Bachelor degree in accounting, finance, or related field preferred.
• Experience: Minimum of 7 years in accounts receivable or bookkeeping roles. Experience with payroll or time clock systems is a plus.
• Technical Skills: Exceptional Microsoft Excel skills REQUIRED. “VISTA by VIEWPOINT” accounting software and “TRACK” timekeeping software is advantageous.
• Communication Skills: Strong verbal and written communication skills to interact effectively with customers and internal teams.
• Detail-Oriented: Excellent attention to detail and organizational skills to manage multiple tasks efficiently.
• Problem-Solving: Ability to identify and resolve discrepancies independently.
• Knowledge of GAAP principles and practices is required.
  
  

Benefits

• Competitive salary
• Health, dental, and vision insurance
• Paid Vacation, Sick, and Holidays
• 401(k) retirement plan with employer match
• Opportunities for professional development
  
  

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