Secretary I - Southdale

JOB TITLE: Secretary I

CLASSIFICATION:

REPORTS TO: Building Principal

FLSA STATUS: __Exempt _x_Non-Exempt

STATUS __x _Full Time ___Part Time

_x_Hourly ___Salary

DATE CREATED/REVISED: 05/04/2021

BASIC FUNCTION:

This position works in the school office and provides a wide range of administrative duties for the school, teachers, parents and students. This includes answering the telephone, greeting and directing visitors, taking and tracking attendance, taking daily lunch counts, charging students during lunch, selling bus passes, handling petty cash and making bank deposits. This position works closely with the Secretary I position and assists them with tasks for the principal, finding substitute teachers, mail distribution, making intercom announcements, coordinating school celebrations, scheduling conferences, collecting fees, updating student records, and sending out parent communications.

ESSENTIAL FUNCTIONS:

• 
  Attendance: Oversees and administers the attendance policies and processes. This involves tracking attendance, contacting parents and keeping Principal and teachers informed of any issues.

• 
  Lunch Accounts: Oversees and administers the lunch fee process. Gathers payments, check lunch accounts, and ensure accuracy in lunch accounts and payments.

• 
  Lunch Charges: Be present during all lunch shifts to charge students for lunch and milk when they go through the line.

• 
  Fees: Collects fees and/or funds from student events and ensures accuracy and timely completion of transactions and bank deposits.

• 
  Visitors: Greets all incoming visitors for the purpose of ensuring that guests sign in/out as required.

• 
  Administration Duties: Performs recordkeeping and general clerical functions (e.g., scheduling, copying, faxing, mailings, etc.) to support school staff.

• 
  Student Support: Evaluates situations (e.g., involving other staff, students, parents, the public, police, probation department, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.

QUALIFICATIONS:

In order to perform this job successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• 
  Experience Required:

• Skills: Proficient in WORD and EXCEL;
• Knowledge
• Ability: Ability to use a wide variety of software applications including Frontline Technologies, Google, Microsoft Office Suite,

Licenses, Certifications, Bonding, and or Testing Required:

LANGUAGE SKILL:

REASONING ABILITY:

PHYSICAL REQUIREMENTS: The physical requirements and other working conditions listed in this section are representative, but are not intended as an exhaustive list, of physical abilities and other conditions of continued employment required of positions. The district encourages individuals with disabilities who desire accommodations of those disabilities to contact the Human Resources Department for assistance.

• In an eight-hour day employee may:
• Stand/Walk { } None {x } 1-4 hrs {} 4-6 hrs { } 6-8 hrs
• Sit { } None { } 1-3 hrs { } 3-5 hrs {x} 5-8 hrs
• Drive { x } None { } 1-3 hrs {} 3-5 hrs { } 5-8 hrs

• Employee may use hands for repetitive: { } Single Grasping { } Pushing & Pulling

{ } Fine Manipulation {xx}Key boarding/data entry

• Twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise and lower head: {} Yes {xx}No

• Employee may use feet for repetitive movement as in operating foot controls:

{ } Yes {xx } No

• Vision (which may be corrected) to read small print; view a computer screen for prolonged periods: {xx}Yes {}No

• Hearing: (which may be corrected) to answer phones and tolerate exposure to noisy conditions: {xx}Yes {}No

• Speech: to be understood in face to face communications; to speak with a level of proficiency and volume to be understood over a telephone: {xx}Yes {}No

• Smell to distinguish strong odors

• Employee may need to:

• Bend { } Frequently {} Occasionally { } Not at all
• Squat { } Frequently {} Occasionally { } Not at all
• Climb Stairs { } Frequently {} Occasionally { } Not at all
• Lift { } Frequently {} Occasionally { } Not at all
• Crouch { } Frequently {} Occasionally { } Not at all
• Kneel { } Frequently {} Occasionally { } Not at all
• Twist { } Frequently {} Occasionally { } Not at all
• Lifting:

{} Sedentary Work: Lift or move 10 pounds occasionally with frequent sitting and occasional standing/walking.

{} Light Work: Lift or move 20 pounds occasionally with occasional sitting and frequent standing/walking.

{ } Medium Work: Lift or move 50 pounds occasionally, 25 pounds frequently with occasional sitting and frequent standing/walking.

{ } Medium Heavy Work: Lift or move 75 pounds occasionally, 35 pounds frequently with occasional sitting and frequent standing/walking.

{ } Heavy Work: Lift or move 100 pounds occasionally, 50 pounds frequently with occasional sitting and frequent standing/walking.

• Environmental Exposure:

{} May be exposed to sun, rain, wind, snow

{} May be exposed to extreme heat or cold

{} May be exposed to confined spaces

{} May be exposed to heights of more than 6 feet

{} May be exposed to dust & dirt

{} May be exposed to fumes, vapors, steam, smoke

{} May be exposed to chemically treated fluids

{} May be exposed to loud noise

{} May be exposed to high decibel emitting equipment, high decibel sound

{} May be exposed to constant work interruptions

{} May be exposed to communicable illnesses; bodily secretions and excretions

{} May be exposed to aggressive emotional and physical behavior

{} Other:

• Mental Requirements: read, write, understand, compare, compile, interpret and apply information at a moderately complex level essential for job performance; business math skills at a high school proficiency level; judgment and the ability to process information quickly; learn quickly and follow verbal instructions, procedures and standards; rank tasks in order of importance