What are the responsibilities and job description for the Billing and Administrative Specialist position at Cedar Hill Therapy?
Job Title: Billing Administrative Specialist – Mental Health Practice (Full-time)
Company: Cedar Hill Therapy
Location: Uptown Minneapolis, Saint Louis Park, and Hybrid
About Us
Cedar Hill Therapy provides sensitive, knowledgeable, evidence-based therapy to couples, families, and individuals. Our therapists specialize in mental health, sexuality, identity, and how these intersect with other aspects of the human experience. We strive to validate where clients are and empower them as they move forward.
Job Description
We are seeking a motivated and detail-oriented Billing Administrative Specialist to join our clinic and support the smooth operation of our mental health therapy practice. This role combines billing expertise with administrative support, ensuring the clinic runs efficiently and provides a seamless experience for clients and staff. The ideal candidate is organized, tech-savvy, empathetic, and capable of multitasking in a dynamic environment. This position works closely with the clinical program manager, owner, and administrative team.
ResponsibilitiesBilling and Insurance
- Verify insurance coverage and eligibility for mental health services.
- Input client demographics, insurance details, and billing codes into the EHR system.
- Submit electronic claims and follow up on claim statuses to ensure timely payment.
- Review and appeal denied claims, resolving discrepancies efficiently.
- Process client payments, including co-payments, deductibles, and outstanding balances.
- Generate aging and accounts receivable (A/R) reports for staff.
- Stay informed about changes in insurance regulations and billing guidelines.
- Assist with credentialing and revenue cycle management.
Administrative Support
- Respond to emails, coordinate meetings, and order supplies.
- Handle facility issues across four clinic locations in South Minneapolis/Uptown and Saint Louis Park.
- Perform mail runs between locations on Fridays and scan mail as needed.
- Maintain organized and inviting office environments.
- Collaborate with therapists to ensure accurate documentation and client care coordination.
- Update websites, media, and clinic documentation.
Requirements
- Education: High School Diploma or GED (Bachelor’s degree in business or psychology preferred).
- Experience:
- Certification in Medical Coding/Billing or equivalent experience.
- At least two-years of billing experience in a healthcare or mental health setting.
- Familiarity with EHR systems and billing processes (CPT, ICD-10, and DSM-5 knowledge is a plus).
- Skills:
- Excellent organizational skills and attention to detail.
- Proficient with technology (Office Suite, Canva, EHR/EMR software).
- Strong communication and interpersonal abilities.
- Ability to maintain confidentiality and handle sensitive information.
- Reliable transportation for travel between clinic locations.
- Understanding of HIPAA regulations and compliance (or willingness to be trained).
Benefits
- Compensation: $55,000 - $75,000 per year, based on experience.
- Additional Perks:
- Paid Time Off (PTO)
- Health Insurance Stipend
- 401(k) Match
- Opportunities for professional growth within the organization
How to Apply
Submit your resume and cover letter detailing your qualifications and interest in the position to gracej@cedarhilltherapy.com. Please include “Billing Administrative Specialist Application – [Your Name]” in the subject line.
We strongly encourage individuals from underrepresented or marginalized communities to apply and join Cedar Hill Therapy.
Job Type: Full-time
Pay: $55,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Flexible schedule
- Health insurance
- Paid time off
- Retirement plan
Schedule:
- Day shift
Ability to Commute:
- Minneapolis, MN 55408 (Required)
Ability to Relocate:
- Minneapolis, MN 55408: Relocate before starting work (Required)
Work Location: Hybrid remote in Minneapolis, MN 55408
Salary : $55,000 - $75,000