What are the responsibilities and job description for the Executive Assistant position at Cedar Lake?
Executive Assistant
Reports to: CEO
Louisville, KY
Who we are:
Unconditional love for people with disabilities – this is the heart of who we are and whom we employ at Cedar Lake. We are the largest private provider of residential and community-based services for adults with intellectual and developmental disabilities (IDD) in the state of Kentucky. We are a local non-profit organization founded in 1970 by Louisville-area parents of people with IDD. We believe that a well-trained staff, committed to the mission and vision of Cedar Lake, will successfully offer a high level of compassionate, capable care, responsive to the needs of the mind, body, and the spirit of the people we serve. We are seeking qualified individuals who are determined to share meaningful interactions that cultivate mutual respect and unconditional love to those with intellectual and developmental disabilities. Our employees are the cornerstone of all that we do, and our team provides friendly and regular support to our staff of over 450 people.
Why you’ll love working here:
- Opportunities for Year-End Bonus
- Weekly Pay
- Paid Time Off (PTO) Accrual Starts Day 1, PTO can be used after 60 days
- Health, Dental, Vision, and Life Insurance
- Flexible Spending Accounts for healthcare and dependent care
- 401k retirement savings program
What you’ll do:
The Executive Assistant will provide high-level administrative support to the Chief Executive Officer, executive team, and the Cedar Lake Board of Directors. They are responsible for handling the day-to-day communications, scheduling, and administration for the CEO and the cabinet.
- Provides high-level administrative support and assistance to the CEO, cabinet, and the board of directors.
- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for the CEO and the cabinet.
- Schedules board meetings, posts agendas, and attachments in the software system.
- Arranges travel and accommodation for the cabinet.
- Schedules and attends meetings on behalf of the cabinet and the board, taking minutes when necessary.
- May assist the Director of Marketing in attending events.
- Receives incoming communication on behalf of the cabinet, reviews content, determines importance, and summarizes and/or distributes content to appropriate staff.
- Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
- Serve as a back-up receptionist as needed.
- Perform other duties as assigned.
What sets you apart:
- Bachelor’s degree in Business Administration or related field is preferred.
- Proven experience in an administrative or executive support role is required.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems is required.
- Strong verbal and written communications skills, ability to type a minimum of 50 words per minute, strong organizational skills, and attention to detail.
- Valid driver’s license is required.
What your typical schedule looks like:
Full-time, exempt, 40 hours per week. Includes occasional additional hours and weekend hours as necessary.
If this sounds like the move you’ve been looking for, apply on this posting or visit www.cedarlake.org/career.
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.
