What are the responsibilities and job description for the Corporate Accounts Payable Coordinator position at Cedarhurst Senior Living?
Description
Location: Cedarhurst Senior Living Corporate Office, St. Louis MO (Hybrid)
Reports To: Accounts Payable Manager
About Cedarhurst Senior Living:
Cedarhurst Senior Living is a leading provider of senior living communities, dedicated to enriching the lives of residents through exceptional care and personalized services. With a commitment to excellence and innovation, Cedarhurst creates vibrant environments where seniors can thrive and enjoy a fulfilling lifestyle.
Position Summary:
The Accounts Payable Coordinator will be responsible for the accurate and timely processing of accounts payable data entry and administration. This position will assist in month end closing process as well as other various general office administration tasks.
Essential Duties:
Location: Cedarhurst Senior Living Corporate Office, St. Louis MO (Hybrid)
Reports To: Accounts Payable Manager
About Cedarhurst Senior Living:
Cedarhurst Senior Living is a leading provider of senior living communities, dedicated to enriching the lives of residents through exceptional care and personalized services. With a commitment to excellence and innovation, Cedarhurst creates vibrant environments where seniors can thrive and enjoy a fulfilling lifestyle.
Position Summary:
The Accounts Payable Coordinator will be responsible for the accurate and timely processing of accounts payable data entry and administration. This position will assist in month end closing process as well as other various general office administration tasks.
Essential Duties:
- Review incoming invoices for appropriate documentation and approval prior to entry into accounting system
- Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
- Sort and distribute incoming mail and assist with other office administrative tasks
- Audit and process credit card bills and process check requests
- Assist in W-9 collection
- Ensure vendor contracts, certificates of insurance and other vendor documentation is appropriately filed
- Respond to all vendor inquiries, reconcile vendor statements, research and correct discrepancies
- Assist in month end closing and support accounting team in analysis of monthly expenses and job and project costs
- Maintain files and documentation thoroughly and accurately in accordance with company policy
- Assist with other projects, as needed
- Other duties as assigned
- Two (2) years of AP experience is required; experience in property management, real estate development or construction is preferred
- Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures is required
- Experience with Yardi is a plus.
- Must be well organized, detail oriented, and maintain a professional appearance and demeanor
- Must be able to follow standard filing procedures
- Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills is required
- Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
- Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
- Must be proficient with Microsoft Office suite.
- This position may involve a range of physical activities, including those outlined in the Essential Duties, but is not limited to them. This position may need to walk or stand for extended periods.
- This position may need to lift to twenty (20) pounds.
- This position may need to move through areas of the corporate office or other worksites of the organization.
- Excellent interpersonal and communication skills with the ability to build relationships at all levels of the organization is required of this role.
- The individual in this position is responsible for maintaining a safe work environment by actively preventing accidents, preserving equipment, and promoting safe working practices.
- This role involves actively participating in all staff activities aimed at fostering teamwork, unity, and morale. The individual will contribute as a collaborative team player, working alongside colleagues to create a supportive and cohesive work environment.
- Individuals in this position are required to stay current on all training and ongoing education initiatives. They are expected to actively pursue self-improvement and embrace opportunities for continuous learning to enhance their skills and knowledge.
- This position offers a hybrid work schedule. Three (3) workdays a week must be completed in office at the Home Office location, and two (2) work days may be worked remotely.
- There is no anticipated travel for this position.
