What are the responsibilities and job description for the Executive Assistant to the President & CEO position at CEDARS Youth Services?
Overview
Reports To: President/CEO
Classification: Exempt
Schedule: Monday-Friday 8:00am-4:00pm
Schedule: Monday-Friday 8:00am-4:00pm
About CEDARS
At CEDARS, our mission is to help children achieve safety, stability, and enduring family relationships. For over 75 years, thousands of kids and families have found refuge and a new beginning at CEDARS. As one of Nebraska’s most trusted human service organizations, we make sure that kids feel safe and secure. At the same time, we’re giving parents, foster families, and partnering agencies the support they need to care effectively for kids.
Job Summary
The Executive Assistant to the President/CEO provides high-level administrative support to manage their complex calendar, coordinating internal and external communications, handling confidential information, and ensuring smooth day-to-day operations by acting as a point of contact for all matters requiring the CEO's attention; this and the ability to anticipate needs and proactively address issues with discretion and professionalism.
Responsibilities
- Maintain a detailed and accurate calendar for the President/CEO and members of the Senior Leadership Team, which includes scheduling meetings, appointments, managing schedule conflicts and requests.
- Assist the President/CEO with matters relating to the governing boards including, but not limited to, coordinating meetings arrangements, meeting notices and recording meeting minutes.
- Act as a point of contact for internal and external stakeholders, effectively filtering communications, responding to inquiries, and routing issues to the appropriate parties.
- Prepare agendas, gather relevant materials, and take detailed meeting minutes for executive meetings as assigned. This also would include any internal staff meetings or committee meetings.
- Compose and edit professional correspondence, including emails, letters, and presentations on behalf of the President/CEO.
- Assist with special projects as assigned, including research, data analysis, and report preparation.
- Develop, implement administrative tasks and projects as requested by a member of the Senior Leadership Team.
- Maintain strict confidentiality regarding sensitive company information, personnel matters, and executive level discussions.
- Represent the President/CEO's interest on policies and procedures.
- Perform other duties as assigned by the President/CEO.
- Adhere to all policies and procedures of CEDARS Youth Services.
- Bachelor’s degree in a related field or an equivalent combination of education and experience
- A minimum of 3 years of experience as a secretary, office manager, administrative assistant or closely related position is required
- Ability to work as part of a team and with other professionals in the community
- Ability to communicate effectively, both verbally and in writing with diverse audiences.
- A valid Nebraska driver’s license
- A genuine commitment to and concern for all kids and families
- Sensitivity to the cultural and socioeconomic characteristics of the clients and families we serve
As a full-time active employee, you are eligible to participate in the following benefits:
- medical, dental, and vision coverages
- flexible spending accounts and health spending accounts
- personal leave, emergency leave, paid holidays, and floating holidays
- retirement plan with 5% company match
- life & long-term disability insurance
- employee assistance program
- wellness and engagement program
- early childhood childcare discount
- mileage reimbursement
- extensive training and professional development opportunities
