What are the responsibilities and job description for the Constituent Record Coordinator position at Cedarville University?
ESSENTIAL FUNCTIONS OF THE POSITION:
1. Create, maintain, and link new individual, corporate, foundation, and educational institution records for constituents using information from research, returned mail, campus partners, update requests, and other sources.
2. Perform regular data maintenance projects within the database, including but not limited to duplicate record resolution and identification/removal of inaccurate and outdated constituent information; create queries and reports to aid this ongoing maintenance.
3. Work collaboratively with campus partners (Human Resources, Academic Schools and Departments, Athletics, etc.) to retrieve and upload relevant data into the constituent database.
4. Locate and verify constituent information using LexisNexis, Kindsight or other informational resources.
5. Compile prospect research using multiple online sources to identify donors with capacity and affinity for Cedarville; and add relevant research information to a constituent’s record.
6. Keep current on database best practices; assist the Director of Research and Reporting with developing and updating database record policies and procedures.
7. Perform occasional gift processing and receipting tasks.
8. Provide periodic administrative support to Research and Reporting and Advancement Operations leadership. This support includes but is not limited to facilitating phone and written correspondence with constituents, scheduling meetings, coordinating food for events, and assisting with supply purchasing and expense tracking.
9. Train and supervise student worker(s) in their daily tasks of database maintenance, as needed.
11. Other duties as assigned.
QUALIFICATIONS:
- Associate's degree (bachelor's degree preferred) in a related major or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.
- Exceptional skills in typing (45 wpm)
- Exceptional skills in Microsoft Word, Excel, and database software.
- Excellent skills in problem-solving, interpersonal communications, and organization.
- Energetic, detail-oriented, diligent; able to handle pressure.
- Experience in maintaining high levels of confidentiality.
