What are the responsibilities and job description for the Executive Assistant (Frisco, TX) position at CEDENT?
Client is seeking an exceptional Executive Assistant with a Master's degree in Business Administration (MBA) to provide high-level support to the Chief Executive Officer of our innovative biotech company. This strategic role combines traditional executive support functions with business acumen and industry knowledge to serve as the CEO's right hand. The ideal candidate will manage complex administrative responsibilities while contributing meaningfully to business operations and strategic initiatives in the fast-paced biotech environment.
Key Responsibilities
• Provide sophisticated administrative support to the CEO, including complex calendar management, coordination of investor meetings
• Prepare and review executive communications, scientific presentations, and board materials with attention to both business and technical accuracy
• Serve as the primary liaison between the CEO and internal/external stakeholders, including scientific teams, investors, regulatory agencies, and potential partners
• Apply MBA-level business analysis to evaluate operational efficiency and strategic initiatives within the biotech context
• Coordinate and participate in investor relations activities, including preparation for earnings calls, investor presentations, and roadshows
• Manage highly confidential information including IP matters, R&D pipelines, and potential M&A activities with absolute discretion
• Conduct market research on biotech industry trends, competitive landscape, and potential partnership opportunities
• Assist with preparation of materials for FDA meetings, scientific advisory boards, and other regulatory interactions
• Support the CEO in fundraising activities and venture capital relationships
• Coordinate cross-functional team meetings and ensure follow-through on action items
• Assist with preparation of grant applications and scientific publications as needed
• Represent the CEO at internal meetings and external events when appropriate Qualifications
Required Qualifications
• Master's degree in Business Administration (MBA)
• 4 years of executive support experience, preferably in biotech, pharmaceutical, or related industries
• Understanding of the biotech industry, including R&D processes, regulatory pathways, and funding mechanisms
• Exceptional organizational skills with meticulous attention to detail and ability to multitask
in a fast-paced environment
• Advanced proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, and Word
• Experience with scientific or technical documentation and terminology
• Strong financial analysis capabilities with ability to interpret biotech metrics and KPIs
• Superior written and verbal communication skills, including the ability to translate complex scientific concepts
• Demonstrated ability to interface with scientific personnel, business leadership, and investors
• Proven track record of handling sensitive information with complete confidentiality
• Ability to work independently and exercise sound judgment in ambiguous situations Preferred Qualifications
• MBA with concentration in Healthcare Management, Biotechnology, or Pharmaceutical Management
• Background in life sciences (undergraduate degree or professional experience)
• 5 years of experience supporting C-level executives in biotech or pharmaceutical companies
• Experience with biotech-specific software (e.g., electronic lab notebooks, LIMS, regulatory submission systems)
• Knowledge of FDA regulatory processes and clinical trial operations
• Experience with patent processes and intellectual property management
• Familiarity with scientific literature databases and research tools
• Project management certification (PMP, CAPM, etc.)
• Experience with CRM systems and investor relations software
• Prior experience in a company that has undergone IPO, M&A, or significant fundraising rounds
Key Responsibilities
• Provide sophisticated administrative support to the CEO, including complex calendar management, coordination of investor meetings
• Prepare and review executive communications, scientific presentations, and board materials with attention to both business and technical accuracy
• Serve as the primary liaison between the CEO and internal/external stakeholders, including scientific teams, investors, regulatory agencies, and potential partners
• Apply MBA-level business analysis to evaluate operational efficiency and strategic initiatives within the biotech context
• Coordinate and participate in investor relations activities, including preparation for earnings calls, investor presentations, and roadshows
• Manage highly confidential information including IP matters, R&D pipelines, and potential M&A activities with absolute discretion
• Conduct market research on biotech industry trends, competitive landscape, and potential partnership opportunities
• Assist with preparation of materials for FDA meetings, scientific advisory boards, and other regulatory interactions
• Support the CEO in fundraising activities and venture capital relationships
• Coordinate cross-functional team meetings and ensure follow-through on action items
• Assist with preparation of grant applications and scientific publications as needed
• Represent the CEO at internal meetings and external events when appropriate Qualifications
Required Qualifications
• Master's degree in Business Administration (MBA)
• 4 years of executive support experience, preferably in biotech, pharmaceutical, or related industries
• Understanding of the biotech industry, including R&D processes, regulatory pathways, and funding mechanisms
• Exceptional organizational skills with meticulous attention to detail and ability to multitask
in a fast-paced environment
• Advanced proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, and Word
• Experience with scientific or technical documentation and terminology
• Strong financial analysis capabilities with ability to interpret biotech metrics and KPIs
• Superior written and verbal communication skills, including the ability to translate complex scientific concepts
• Demonstrated ability to interface with scientific personnel, business leadership, and investors
• Proven track record of handling sensitive information with complete confidentiality
• Ability to work independently and exercise sound judgment in ambiguous situations Preferred Qualifications
• MBA with concentration in Healthcare Management, Biotechnology, or Pharmaceutical Management
• Background in life sciences (undergraduate degree or professional experience)
• 5 years of experience supporting C-level executives in biotech or pharmaceutical companies
• Experience with biotech-specific software (e.g., electronic lab notebooks, LIMS, regulatory submission systems)
• Knowledge of FDA regulatory processes and clinical trial operations
• Experience with patent processes and intellectual property management
• Familiarity with scientific literature databases and research tools
• Project management certification (PMP, CAPM, etc.)
• Experience with CRM systems and investor relations software
• Prior experience in a company that has undergone IPO, M&A, or significant fundraising rounds
