Office Manager

Job description

Office Manager/ Executive Assistant

CEFO Advisors is looking for a highly skilled Office Manager to serve directly under the CEO in our Saratoga, NY location.

Position Overview:

The Office Manager's role includes managing the day to day functioning of the CEFO offices and ensuring our staff are properly supported. This position will also support the CEO with administrative duties.

Who We Are:

For over 12 years, CEFO Advisors has been the front-runner in providing outsourced CFO advisory and accounting services in the region.

We believe in hiring mature, highly ethical, hard-working, can-do professionals to achieve that goal. The Office Manager wears many hats in the organization and helps keep things moving seamlessly.

• Imagine yourself working for a successful and fast-growing company in a newly renovated office suite that is calm, clean, and organized. Did I mention we're also dog-friendly?
• Imagine working for leaders who care deeply for you and your happiness in and out of the workplace.
• Imagine working for a company that allows for a hybrid work experience with a flexible schedule.
• Imagine collaborating with other professionals who bring a positive energy to work every day and love to dig in and crush their work.
• Imagine working for a company that balances job satisfaction and complete accountability to deliver greatness.

Here's the Role:

Administrative & Operations Responsibilities

• Coordinates staff and third-party meetings.
• Serves as the gatekeeper and helps manage the CEO's calendar
• Manages equipment inventory. (Computers etc.)
• Coordinates with our IT support provider, HR service provider, Marketing firm, and other outside vendors.
• Manage office operations and facility.
• Client onboarding admin and paperwork.
• Coordinates office guest visits.
• Orders supplies, corporate gifts, office equipment, etc.
• Handles event scheduling and planning.
• Handles daily mail and banking.
• Creates agendas for all internal meetings and sends recap to the team.
• Assist CEO with projects and tasks as requested.

HR and Recruiting Duties

• Placement and management of all employment ads across multiple platforms.
• Performs initial pre-screen interviews of all candidates before presenting to leadership.
• Manages and conducts new employee onboarding processes.
• Works with department heads to coordinate performance reviews.
• Manage Time Off Calendar.
• Facilitates Annual Benefits Open Enrollment.
• Assists staff with workers' compensation, PFL, and DBL claims.
• Ensures Employee Handbook is up to date.
• Attends networking events as needed.

Who you are:

• You have 2 years of Office Manager or Executive Assistant experience.
• You value serving the leadership team and setting them up for success.
• You are extremely proficient with technology and love finding platforms that help us run a better company.
• You don't need your hand held and are capable of taking initiative and finishing projects independently.
• Handling projects from start to completion is what you were born to do.
• You intuitively know what needs to get done and how to get it done.
• Your prioritization and organizational skills are the stuff of legend.
• You obsess over details.
• Demonstrated proficiency in the use of Microsoft-based applications (i.e. Outlook, Excel, and Word).
• You have extraordinary written and verbal skills.
• You value working closely with a team but also thrive independently.
• Drama does not follow you wherever you go.
• Experience with new system implementation is a plus.
• Confidentiality and promptness are of utmost importance.

Compensation and Benefits-

• $60k-$65k year
• Generous incentive program.
• Eligible for annual bonus payout.
• Health benefits with company contributions.
• Dental and vision benefits available.
• Company-sponsored defined contribution plans.
• 3 weeks of paid vacation.
• 10 paid holidays per year

CEFO Advisors is an equal-opportunity employer. We celebrate diversity and the uniqueness of every individual. All applicants will be considered for employment without attention to race, color, religion, sex, or disability status.

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Location:

• Saratoga Springs, NY 12866 (Preferred)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Saratoga Springs, NY 12866 (Required)

Work Location: In person

Salary : $60,000 - $65,000