Administrator of Magic

Administrator of Magic- Remote (MKE or Chicago base preferred)

Part Time/Seasonal Contractor

Company Background

Kait Schmidt Thabet, Founder and Chief Planner, began her event planning journey in the Midwest at the age of 16, a journey marked by perseverance and passion. After graduating from Marquette University, Kait entered the traditional workforce, but felt a misalignment with this setting and its culture. As a result, in June 2019, Kait took the leap and started Celebrait by Kait.

The company underwent a rebrand in 2020, evolving into its current, sparkly form. Along the way, Kait balanced multiple part-time and full-time jobs in events and real estate while diligently building her brand. From day one, she remained focused on creating a wedding and event planning firm that was personalized and unique, rejecting the idea of a one-size-fits-all approach.

By the end of 2023, Kait made the bold decision to retire from traditional employment and follow her bliss with Celebrait by Kait full time. In 2024, four talented team members joined the team in roles varying from event management to marketing, effectively shaping the landscape of the company today. New markets and milestones were conquered at record levels, paving the way for new talent to contribute to our growth and create #weddingdaymagic for fabulous couples.

Company Mission

At Celebrait by Kait (CBK), our mission is to transform life's special moments into unforgettable experiences, all while giving each event the time, talent, and care it deserves. We believe your event is as unique as you are, and it deserves to be celebraited in style. Our three pillars of success are creativity, client service, and attention to detail.

Consider us your partners in celebraition – we're here to turn your vision into reality and have fun doing it! Whether it's a wedding, a birthday, or any other celebraition, CBK is all about adding those special, personalized touches that make your event “feel” like you. We are not just event planners, we are in the business of crafting experiences and memories.

From the big picture to the little details, we evaluate and execute every aspect of your wedding or event with care. It's not just about making things look good; it's about making sure everything runs smoothly, so you can relax and enjoy priceless moments.

Let’s #celebrait together soon!

Company Values

• Authenticity: We celebrait our unique brand and the individuality of each couple, crafting weddings that reflect their personalities and tell their stories.
• Transparency: Clear communication and detailed information define our services, from pricing to contracts, ensuring couples can confidently plan their special day.
• Relationships: Strong connections with clients and vendors are essential to our success. We aim to be trusted partners, offering attentive support and heartfelt care.
• Creativity: Thriving in dynamic, unpredictable situations, we bring ingenuity and enthusiasm to every detail, from design to problem-solving.

Position Summary

This title is not just a play on our branding, it is the nature of the role in a company creating #weddingdaymagic. We are looking for a highly organized, independent, and innovative individual to work alongside Kait, Founder Chief Planner. 

As the Administrator of Magic, this individual will manage operations with a laser focus on the client experience. Process management will be at the center of this role, and responsibilities will include a variety of internal and client-facing tasks. While most work is remote, offering flexibility in scheduling, some in-person meetings and training will be required a few times a year. This isn’t just an administrative role—it’s an opportunity to be a vital part of crafting magical experiences for every couple we serve.

This role is perfect for someone who is equal parts structured and creative, and can thrive working independently while also having a team player mindset. If you’re excited by the idea of turning dreams into reality and contributing to a brand that’s all about making magic, we would love to meet you.



Role Responsibilities 

• Process Management: Develop, implement, and refine processes to ensure smooth day-to-day operations.
• Client Experience: Act as an administrative point of contact for clients, ensuring communication is seamless, expectations are managed, and experiences exceed expectations.
• Event Preparation: Assist in tracking deliverables and ensuring every detail is accounted for for client events.
• Operational Support: Oversee scheduling, systems, and tools that drive efficiency in our workflows.
• Timely Communication: Regular communication with Kait, the team, and clients in an efficient and professional manner. 
• Sparkle Image: Maintain a clean, professional, and calm appearance at all times.

Requirements

• 21 years of age
• Reliable transportation
• High School Diploma
• Positive attitude, exceptional attention to detail, as well as alignment with Celebrait by Kait mission.

Desired Requirements 

• Professional event planning experience
• Wedding industry preferred
• Leadership/Management skills
• Google Suite and Honeybook experience
• Associate/Bachelor’s degree

Compensation

• We offer competitive pay based on experience.
• Approved expense reimbursement for job tools

*THIS TIMEFRAME IS SUBJECT TO CHANGE AT ANYTIME IF THE RIGHT CANDIDATE APPLIES SWIFTLY.

To finalize your application, please submit a Statement of Intent (1-2 paragraphs) via email to Kait Schmidt Thabet at kait@celebraitbykait.com. Please include your location in this statement.