Accounts Receivable Manager

Job Title: Accounts Receivable Manager

Job Summary:

The Accounts Receivable (AR) Manager is responsible for managing the company’s AR functions, ensuring efficient and accurate processing of invoices, credit memos, collections, and reconciliation activities. The AR Manager will be onsite at the Brentwood, TN location and be a part of the accounting team and report to the Controller.  The AR Manager will work closely with leasing, management, and accounting teams to maintain a streamlined AR process and enforce financial policies.

Key Responsibilities:

Invoicing

Oversee the end-to-end invoicing process to ensure accuracy, timeliness, and compliance with company policies. Responsibilities include:

• Generating and issuing invoices based on contractual agreements, verifying billing details, and ensuring all charges are properly documented.
• Monitoring invoice delivery, ensuring proper synchronization with accounting systems, and implementing best practices to streamline the invoice workflow.

Payments

Accurately apply incoming payments to customer accounts by matching them with the corresponding invoices in the accounting system. Responsibilities include:

• Performing cash application and reviewing remittance details, bank statements, and payment reports to ensure correct allocations.
• Investigating and applying partial payments, overpayments, and short payments, working closely with customers to clarify payment issues.
• Identifying unapplied cash and taking proactive steps to resolve outstanding balances.

Invoice-to-Contract Reconciliation

Ensure billing accuracy and alignment with contractual agreements. Responsibilities include:

• Reviewing customer contracts, verifying that invoiced amounts match agreed-upon terms, and identifying discrepancies such as missing charges, rate adjustments, or service modifications.
• Collaborating with leasing and accounting teams to track contract changes, update invoices accordingly, and ensure accurate customer billing.
• Conducting regular audits and recalculations to reflect any additions, reductions, or amendments to agreements, ensuring transparency and minimizing disputes.

Collections Management

Oversee the timely collection of outstanding invoices to maintain healthy cash flow and minimize bad debt. Responsibilities include:

• Implementing and enforcing collection strategies, including sending payment reminders, coordinating with internal teams to resolve disputes, and escalating delinquent accounts as necessary.
• Generating aging reports, analyzing trends, and recommending improvements to streamline the collections process and enhance financial efficiency.

Other ad hoc items upon request

Qualifications & Skills:

• 5-7 years of experience in accounts receivable management.
• Strong knowledge of QuickBooks Online
• Excellent communication and negotiation skills.
• Detail-oriented with strong analytical abilities.
• Ability to work collaboratively across departments.

This role is critical to maintaining cash flow, ensuring billing accuracy, and improving the efficiency of our AR operations. If you are a proactive leader with a strong background in accounts receivable management, we encourage you to apply.