What are the responsibilities and job description for the Executive Secretary and Executive Administrative Assistant - PLANS AND STAFF COORDINATION SERVICES position at Celestar Corporation?
Celestar Corporation is seeking an Executive Secretary and Executive Administrative Assistant - PLANS AND STAFF COORDINATION SERVICES supporting the CENTCOM Headquarters IDIQ for Professional Services (CHIPS), SEEDS Task Order located primarily at MacDill AFB in Tampa, Florida If interested and qualified, we welcome you to apply for this challenging opportunity.
ANTICIPATED AWARD: Spring 2025
ANTICIPATED START: Summer 2025
PERIOD OF PERFORMANCE: 1 Base Year 4 Option Years
LOCATION: CENTCOM HQ on MacDill AFB (Tampa, FL) as well as various government CONUS and OCONUS locations
CLEARANCE REQUIREMENT: Active TS/SCI Security Clearance
About Us:
Celestar, a Veteran-Owned Company is Very Competitive with Salaries and Benefits. As an example, we offer Company Paid Benefits that include Employee and Family Dental Insurance, Employee Health Insurance, Life Insurance and Disability Insurance as well. We also offer a 401K retirement company match, paid Holidays and Personal Time off.
Responsibilities:
- These services are required to support coordination and administrative staff
functions and may include:
- Providing administrative support and coordination for J5-Plans divisions and all
contract staff.
- Providing support on travel coordination and use of the Defense Travel System
(DTS).
- Supporting contract staff administrative requirements. Assisting with ID card,
security badge, and computer network requirements.
- Coordinating logistical support for daily activities as well as conferences and
working groups. Assisting with scheduling of meeting rooms, conference rooms and external venues as required.
- Maintaining calendars, including daily calendars for key leaders, and assisting
with short- and long-range calendars and other battle rhythm events.
- Assisting with facility and administrative support at other various locations as
needed when requested by the Government.
- Serving as the alternate J5-PlansTask Management Tool Administrator.
- Disseminate, track, update, and assist with identifying personnel to execute USCENTCOM, Joint Staff, and DoD taskings to J3, J5 and J4 as assigned.
- Assisting with daily reporting requirements; monitoring and tracking evaluations;
maintaining personnel evaluations; in and out processing of division personnel; compile and maintain supply inventory for government purchase card holder; assist with personnel and facility security management.
- Providing support to the SSO and creating staff clearance validations/request
and coordinate with other SSO POC’s and update access files.
Required Experience:
- At least 10 years of military service;
- At least 2 years of experience at a Joint or Combined Command Headquarters
- Effective understanding and use of the English language, to include clear, effective, and grammatically correct oral and written communication
- A demonstrated working knowledge of Microsoft Word, Excel, and PowerPoint
Come onboard with a company that Values its Employees!
Celestar is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, protected veteran status, disability status, gender identity or national origin.
