What are the responsibilities and job description for the Executive Administrator/Bookkeeper position at Cemstone?
Job Summary:
Cemstone® has become synonymous with high quality products and unparalleled service in the ready-mix concrete industry in the upper midwest. Our reputation is reflected in the structures we’ve helped create and our long-held and long-practiced commitment to our core values. Here's your opportunity to join an amazing family-owned business that has been around for nearly 100 years!
What You’ll Do:
Cemstone is seeking a detail-oriented and organized in-office Executive Administrator with an emphasis on bookkeeping to join our team. The ideal candidate will be primarily responsible for maintaining accurate financial records and processing transactions and requires a strong understanding of basic accounting, bookkeeping and tax principles. The position will also require performing duties consistent with executive administration with the expectation and ability to work independently while managing multiple tasks efficiently and effectively.
Duties Include:
- Perform all basic bookkeeping functions including cash management, invoicing, accounts payable, payroll, sales tax, registrations, governmental reporting and bank reconciliations for multiple small businesses and Executives.
- Prepare monthly financial reports including income statements and balance sheets.
- Maintain organized financial records and documentation for use in third party preparation of income tax returns
- Proactively manage calendars, email, calls, travel and other correspondence, while anticipating challenges and conflicting priorities and helping to navigate the requests with a calm sense of responsibility
- Screen and respond to calls of key stakeholders as requested
- Handle sensitive and highly confidential processes for the Executives
- Gather, prepare and produce high quality reports, presentations and other documents or information as requested. Create Professional PowerPoint presentations and support the executive level materials such as board materials.
- Prepare for meetings and conferences (notice, agenda, pre-work, follow-up). Handle space procurement issues and make food service arrangements.
- Participate in the completion of special projects in cooperation with Senior Leadership
- Other duties as assigned
Required Skills:
- Understanding of QuickBooks accounting/bookkeeping software or similar packages
- Proficient in using software including Excel, Microsoft Office and other related tools
- Basic knowledge of tax regulations and compliance requirements
- Strong attention to detail and organizational skills to manage multiple priorities effectively
- Self-motivated, confident, detail-oriented and analytical
- Professional interpersonal and strong communication skills
- Willingness to work overtime as necessary
Experience/Education:
- Associate or Bachelor’s degree. Accounting or Finance, preferred.
- Previous experience supporting Executive(s), preferred.
- Family office experience, preferred
Salary: $65,000-$85,000
Benefits
- Medical Insurance
- Dental Insurance
- Life Insurance
- Retirement Plans
- Paid Time Off
- Wellness Program
- Education Assistance
- Employee Assistance Program
Closing
If you are interested in becoming part of our team, please apply online today.
We are proud to be an Equal Opportunity Employer. We recognize that a diverse
workforce is essential and strongly encourage qualified women, minorities,
individuals with disabilities and veterans to apply. Join us in building a diverse and talented workforce that reflects the communities we serve.
Salary : $65,000 - $85,000
