What are the responsibilities and job description for the Administrative Support Specialist position at Cenergy International?
Schedule will be following. If you are interested, let me know which schedule you prefer
Monday 8am - 12pm; Tuesday 8am - 12pm; Wednesday 8am - 1:00 pm; Thursday 8am - 12:00pm; Friday 8am - 12pm; and 2nd and 4th Saturday 9-2 schedule is subject to change based on need.
Monday 12pm - 5pm; Tuesday 12pm - 5pm; Wednesday 12pm - 5pm; Thursday 12pm - 5pm Friday 12pm - 5pm and 2nd and 4th Saturday 9-2schedule is subject to change based on need.
Position : Team Member Specialist /Administrative Assistant
Location : Newport News, VA
Duration : 06 Months Contract
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties within the scope of this position may be assigned.
- Provide data entry functions as assigned.
- Assist with evening and weekend programming.
- Assist with intake and filing duties.
- Review, import, and assign daily client/customer inquiries for assistance using Empower.
- Ensure all workspaces are clean and sanitized.
- File and organize copies of all check requests, purchase orders, and other agency receipts.
- Record and disseminate notes from weekly meetings.
- Establish and maintain strong relationships with other departments.
- Utilize agency vehicle to conduct business matters as assigned to HRCAP sites - Southside, Peninsula and Middle Peninsula.
- Assist with diaper, food, and clothing programs.
- Greet customers as they can come into the Innovation Lab.
- Assist Project Discovery Youth Team Leader and Counselors.
- Assist Directors with programming needs - PH3, Clean Comfort, RISE, WFA, VITA, VHDA Granting Freedom, and Energy Share.
- Assist with facility room setup and arrangements needed.
- Assist with booking travel for program staff
- All other duties as assigned.
Requirements:
Strong attention to detail.
Maintain strict confidentiality.
Experience supporting multiple functions in a fast-paced environment strongly preferred.
Legal experience strongly preferred.
High proficiency with Microsoft Office products (Teams, Outlook, Word, Excel, PowerPoint, etc.) and ability to explore and quickly learn other software applications required.
Must be self-motivated.
Very strong organization and verbal and written communication skills.
Associate degree or higher preferred
Job Type: Part-time
Pay: $14.00 - $15.00 per hour
Expected hours: 20 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Vision insurance
Schedule:
- 4 hour shift
- Day shift
- Monday to Friday
Application Question(s):
- Do you have at least 2 years of experience in an administrative or clerical support role?
- Are you proficient in Microsoft Office programs such as Outlook, Word, Excel, and Teams?
- Do you have a valid driver’s license and reliable transportation to travel between program sites as needed?
- Are you available to work occasional evenings and weekends when required?
Experience:
- administrative or clerical: 2 years (Required)
- Microsoft Office Suite: 2 years (Required)
- client management software (e.g., empowOR or similar): 2 years (Preferred)
- Legal administrative: 2 years (Preferred)
License/Certification:
- Driver's License (Required)
Ability to Commute:
- Newport News, VA 23607 (Required)
Ability to Relocate:
- Newport News, VA 23607: Relocate before starting work (Required)
Work Location: In person
Salary : $14 - $15
