Association Banking Portfolio Administrator

The Association Banking Portfolio Administrator manages the financial portfolios of associations, such as homeowner associations or condominium associations. This position is responsible for overseeing financial transactions, monitoring cash flow, preparing financial reports, and ensuring compliance with banking regulations. The Association Banking Portfolio Administrator works closely with association boards and financial institutions to maintain financial stability and transparency.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Underwrite and present community association loans for approval.
2. Manage an Association Banking loan portfolio, including lines of credit and term loans which are collateralized by assignment of assessment rights or cash security.
3. Responsible for annual reviews, renewal, and increase requests.
4. Ensure timely payment of loans in the portfolio.
5. Negotiate terms and conditions with existing borrowers.
6. Close loan renewals/increases in accordance with approved terms and conditions.
7. Responsible for obtaining applications, forms, and documentation necessary to close and maintain Association Banking loans.
8. Request and review required due diligence, credit analysis, and cash flows for Association Banking loans.
9. Request and obtain necessary documentation via Vendor Order for Association Banking loans.
10. Organize and fund Association Banking loan closings with borrowers, in accordance with bank practices.
11. Create and verify required Association Banking loan documentation needed for closing.
12. Prepares and approves Association Banking loans to be submitted for booking and imaging.
13. Monitor and clear exceptions in the portfolio.
14. Submit adverse action requests for processing on Association Banking denials, withdrawn loans, and counter offers.
15. The ability to work in a constant state of alertness and in a safe manner.
16. Completes required BSA/AML training and other compliance training as assigned.
17. Perform any other related duties as required or assigned.

RESPONSIBILITIES FOR WORK OF OTHERS

Supervises a small group (1-3) of employees in the same or lower classification. Assigns and checks work; assists and instructs as required, but performs same work as those supervised, or closely related work, most of the time. Content of the work supervised is of a non-technical nature and does not vary in complexity to any great degree.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION

Broad knowledge of such fields as accounting, marketing, business administration, finance, etc. Equivalent to a four year college degree.

GENERAL EXPERIENCE

5 years related experience and/or training.

MANAGEMENT EXPERIENCE

7 - 11 months related management experience.

COMMUNICATION SKILLS

Ability to write reports, business correspondence, and policy/procedure manuals; Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts such as fractions, ratios, and proportions to practical situations.

CRITICAL THINKING SKILLS

Ability to solve practical problems and deal with a variety of known variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or diagram formats.

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS

Not indicated.

PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS

CAM License recommended, to better understand the industry specific terminology and financial reports.

SOFTWARE SKILLS REQUIRED

Basic: 10-Key, Alphanumeric Data Entry, Database

Intermediate: Accounting , Spreadsheet, Word Processing/Typing

PHYSICAL ACTIVITIES

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Occasionally: Stand, Walk, Stoop, kneel, crouch, or crawl

Regularly: Sit, Reach with hands and arms, Talk or hear

Frequently: Use hands to finger, handle, or feel

Weight Lifted

Occasionally lift up to 25 pounds

VISION REQUIRMENTS

Close vision (use of a computer, equipment, or any other work duties that require clear vision within two feet or less).

PHYSICAL DEMAND

Level 2: Moderate diversity, low physical. Work activities which allow for a moderate amount of diversity in the performance of tasks which are not as varied as those positions relating to Degree 1.

WORK ENVIRONMENT

Noise Level

Moderate (business office with computers/printers, light traffic, etc.)

WORKING CONDITIONS

Normal working conditions as found within an office setting, wherein there is controlled temperature and a low noise level, plus a minimum of distractions.

ADDITIONAL INFORMATION

Required education and experience:

• Three (3) years lending experience
• Three (3) years experience with banking, investment, or economic analysis
• Two (2) years experience using Microsoft Word and Excel

Preferred education and experience:

• College degree in general business, finance, economics or accounting, preferred

Required proficiencies:

• Must have general computer skills
• The ability to work collaboratively in an office setting
• The ability to communicate using oral and written skills

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.