What are the responsibilities and job description for the Special Assets Administrative Assistant position at Centennial Bank?
GENERAL DESCRIPTION OF POSITION
The Special Assets Administrative Assistant I will provide clerical support to the Special Assets Department.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Coordinate contact with customer and loan officer to arrange payment on accounts. This duty is performed weekly, about 30% of the time.
2. Update Special Asset database. This duty is performed weekly, about 20% of the time.
3. Prepare and mail past due/demand letters upon request from lenders. This duty is performed daily, about 10% of the time.
4. Prepare and complete loan adjust forms process for each region. This duty is performed weekly, about 10% of the time.
5. Assist with updating problem loan status reports. This duty is performed as needed, about 10% of the time.
6. Prepare monthly special assets reports. This duty is performed monthly, about 10% of the time.
7. Perform quality assurance reviews. This duty is performed monthly, about 5% of the time.
8. Scan files into bank imaging system. This duty is performed daily, about 5% of the time.
9. The ability to work in a constant state of alertness and in a safe manner. This duty is performed daily.
10. Complete required BSA/AML training and other compliance training as assigned. This duty is performed quarterly.
11. Perform any other related duties as required or assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
EDUCATION AND EXPERIENCE
High school or GED, plus specialized schooling and/or on the job education in a specific skill area; e.g. data processing, clerical/administrative, equipment operation, etc, plus 2 years related experience and/or training, or equivalent combination of education and experience.
COMMUNICATION SKILLS
Ability to read and understand documents such as policy manuals, safety rules, operating and maintenance instructions, and procedure manuals; ability to write routine reports and correspondence. ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, general public and other employees of the organization.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts such as fractions, ratios, and proportions to practical situations.
CRITICAL THINKING SKILLS
Ability to utilize common sense understanding in order to carry out written, oral or diagrammed instructions. Ability to deal with problems involving several known variables in situations of a routine nature.
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
Not indicated.
PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS
Not indicated.
SOFTWARE SKILLS REQUIRED
Intermediate: 10-Key, Spreadsheet, Word Processing/Typing
Basic: Accounting, Database, Presentation/PowerPoint
WORKING CONDITIONS
Periodically exposed to such elements as noise, intermittent standing, walking, pushing, carrying, or lifting; but none are present to the extent of being disagreeable.
ENVIRONMENTAL CONDITIONS
The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
PHYSICAL ACTIVITIES
The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
Semi-repetitive, low physical. Semi-repetitive type work which requires periods of concentration for varied time cycles as prescribed by the tasks.
While performing the functions of this job, the employee is continuously required to sit, use hands to finger, handle, or feel, talk or hear; frequently required to walk, reach with hands and arms; and occasionally required to stand. The employee must occasionally lift and/or move up to 25 pounds; frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
ADDITIONAL INFORMATION
Demonstrated administrative skills related to reporting and customer communication
Communication (verbal and written) skills
Education
Preferred- High School or better
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
