Lease Administrator

Description

LOCATION: Birmingham Regional Office * this is not a remote position * 

POSITION/PURPOSE:

Responsible for day-to-day lease compliance and administration functions for portfolio of company-owned and third-party assets.

PRINCIPAL JOB ACTIVITIES:

• Daily interaction with and coordination of information flow between property managers, leasing agents, property accountants and property owners.
• Preparation of lease summaries, abstracts, commencement date agreements and similar documents.
• Monitoring and coordination of landlord and tenant lease compliance.
• Review leases and related documents.
• Conducting lease research and interpretation relative to landlord inquiries, lender inquiries, tenant issues and billing, as needed.
• Assist with resolution of tenant issues, including but not limited to audit and billing disputes, tenant A/R issues and tenant lease compliance failures with property management, property accounting, legal and leasing teams, as requested.
• Preparation and distribution of SNDA's and estoppel certificates.
• Receipt, review, processing and resolution of tenant requests, notices, inquiries and correspondence.
• Preparation and transmittal of landlord notices, correspondence, inquiries.
• Coordination and tracking of space delivery, tenant opening, rent commencement, measurement certification, space surrender and lease termination.
• Coordination of tenant account set-up and modification.
• Status monitoring and reporting for all pending lease transactions.
• Coordination and monitoring of tracking efforts relative to lease restrictions, occupancy status, co-tenancy compliance, kick-out status.
• Assist in due diligence and other special projects, as assigned.
• Prepare reports, as requested.
• Update and maintain electronic and paper lease files and tenant records.
• Coordination of square footage information and certification with construction and accounting departments.
• Reconciliation of square footages, postal addresses, suite and space information

The above job description is not intended to be an all-inclusive list of duties and standards of the position.  Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

Qualifications

REQUIREMENTS:

• Prefer 2 years’ experience in lease administration for a commercial real estate development. company or 2 years as a paralegal with real estate exposure.
• Strong service orientation – ability to interface with all business groups.
• Detail oriented with strong organizational skills.
• Excellent written and oral communication skills.
• Ability to effectively handle multiple tasks simultaneously.
• Manage time effectively in order to accomplish goals.
• Exhibit high motivation and a willingness to do whatever it takes to get the job done.
• Proficient in Microsoft Word, Excel, and Outlook.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee must occasionally lift and /or move up to 20 pounds.
• While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; talk and hear. The employee is regularly required to sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell.
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal and expansive reading.

EQUAL OPPORTUNITY EMPLOYER:

Centennial ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability.