Event Support Associate

Description

Job Title: Event Support Associate

Supervisor: Chief of Community Engagement

Job Summary: The Event Support Associate plays a vital role in ensuring the success of annual fundraising events and activities by contributing to their planning and execution in a collaborative team environment. This position emphasizes managing data tracking, leveraging event technologies, and maintaining organizational systems to streamline processes and deliver impactful results. The ideal candidate will bring strong organizational skills, attention to detail, and a passion for supporting meaningful initiatives.

Minimum Qualifications:  

• Bachelor’s or associate degree or 2 years of relevant work experience
• Excellent organizational and interpersonal skills
• Expertise in Excel
• Extreme attention to detail
• Ability to prioritize workload in a busy environment
• Ability to communicate tactfully and effectively, both verbally and in writing

Job Tasks:

1. Assists with planning and implementing successful fundraising events, specifically with event logistics involving data tracking, technologies, and organizational systems
2. Achieves thorough knowledge of event software and researches best practices or alternative software options for use across events
3. Utilizes event software to set up events, manage guest lists, facilitate communication, pull data, and transfer accurate data across databases
4. Assists with soliciting, tracking, collecting, and inputting of auction donations, as well as package fulfillment and coordination post event.
5. Creates desirable auction packages, writes descriptions and promotes packages through different forms of communication
6. Sets up event software for use at events, trains volunteers on use of software and attendee interaction, and manages day-of event registration
7. Creates post-event outstanding outreach lists and assists with post-event close out and reconciliation
8. Achieves thorough knowledge of donor database and event software; creates transaction pages, pulls data, tracks committee hours, etc. across events
9. Manages event task list software and creates automations to disseminate information and to-do items to appropriate team members
10. Works with Event Managers to manage and update data tracking documents (task lists, budgets, etc.) across events
11. Creates and tracks expenditures across events and ensure vendors are paid on time.
12. Works with Development Team to develop and maintain consistency in data tracking documents (task lists, budgets, etc.) and filing systems within SharePoint
13. Attends event committee meetings and performs administrative tasks, including printing documents, taking meeting minutes, and tracking participation
14. Works with Event Managers to prepare packing list and staging prior to events
15. Creates, delegates and tracks pre and post event thank you notes
16. Participates in weekend and after-hours events and projects, as needed
17. Provides support services via program coverage, as needed
18. Attends monthly staff meetings and other community meetings as assigned
19. Maintains a comprehensive knowledge of the mission, core values, and vision of the organization and the children’s advocacy model
20. Performs other duties as assigned

 FLSA: Non-Exempt

Physical Requirements:

            Reaching                                         Occasionally

            Handling                                          Occasionally

           Communicates                                Frequently

           Hearing                                             Frequently

           Near Acuity                                      Frequently

           Vision Accommodation                 Occasionally

           Color Vision                                      Occasionally

           Field of Vision                                   Occasionally

Strength: Light Work - Lift up to 20 pounds occasionally

Environmental Conditions:  Noise: 3 Moderate

Work Situations:

                        Direct/Control/Plan

                        Data Analysis

                        Dealing with People

                        Making Judgments/Decisions

Equal Opportunity Employer

CACTX guidelines designate Children’s Advocacy Centers as an essential employer.

Qualifications

Minimum Qualifications:  

• Bachelor’s or associate degree or 2 years of relevant work experience
• Excellent organizational and interpersonal skills
• Expertise in Excel
• Extreme attention to detail
• Ability to prioritize workload in a busy environment
• Ability to communicate tactfully and effectively, both verbally and in writing

Salary : $42,000 - $46,000