What are the responsibilities and job description for the Data Coordinator (Program Specialist II) position at Center for Digital Governmtent?
Position Description
Anne Arundel County Government is currently hiring for a full-time, permanent position of Data Coordinator (Program Specialist II) within the Department of Inspections and Permits.
This is program management support work carrying out assignments in operational programs requiring knowledge of a range of program issues to perform a variety of assignments.
NATURE AND VARIETY OF WORK
(Note: The duties and responsibilities enumerated in this class specification are for the purpose of determining a common set of minimum qualifications and salary levels for all positions in this class. They are not intended to include all of the essential functions of all positions in the class.)
Education: Graduation from an accredited four-year college or university with major coursework in public or business administration or a related field.
Experience: Two or more years of experience in program management or another specialty area* directly related to the specific position.
Note: *Specialty area defined as database and fiscal operations experience.
Note: Accredited University or College is the recognition from an accrediting agency that an institution maintains a certain level of educational standards. The U.S. Department of Education maintains a database of accrediting agencies it recognizes for schools within the United States.
For a University or College outside the United States, the applicant must provide documentation of accreditation and educational equivalency, which can be accomplished through a credential evaluation service. Applicants with a foreign degree must provide this documentation upon the close of the announcement.
Supplemental Qualifications
Preference will be given to candidates who possess the following:
The supplemental questions are a very important first step in our screening process. Therefore, you are required to accurately and completely respond to each question by providing the information asked in each question. Your responses will be used to initially determine your qualifications and eligibility for this position. DO NOT INDICATE "SEE RESUME" OR CUT AND PASTE YOUR RESUME IN RESPONSE TO THE SUPPLEMENTAL QUESTIONS. This response and a lack of detail and explanation in the supplemental questions and in your application may result in failure or disqualification for this position. THIS MEANS YOU MAY BE INELIGIBLE FOR FURTHER CONSIDERATION IN THIS RECRUITMENT PROCESS. Please check "yes" to show that you have read and understand this statement.
Did a county employee refer you? If yes, indicate their name, department and badge/id number. If you weren't referred by an Employee indicate N/A.
03
Did you graduation from an accredited four-year college or university with major course work in public or business administration or a related field?
If you answered yes to the question above, please list your major coursework and degree earned. If you answered "No" please type N/A
05
Accredited University or College is the recognition from an accrediting agency that an institution maintains a certain level of educational standards. The U.S. Department of Education maintains a database of accrediting agencies it recognizes for schools within the United States. For a University or College outside the United States, the applicant must provide documentation of accreditation and educational equivalency, which can be accomplished through a credential evaluation service. Applicants with a foreign degree must provide this documentation upon the close of the announcement. Does this apply to you? If your answer is yes please attach the requested documentation.
Do you have two or more years of experience in program management or another specialty area* directly related to the specific position? Note: *Specialty area defined as defined as database and fiscal operations experience.
If you answered "Yes" to the question above, please explain your experience including position title, length of time in position, and major duties. This experience MUST also appear in the work history section of your application. If you answered "No" please write N/A
08
Are you proficient in database management?
If you answered "Yes" to the question above, please explain your experience including position title, length of time in position, and major duties. This experience MUST also appear in the work history section of your application. If you answered "No" please write N/A
10
Do you have expereince in monitoring financial data and generating reports for presentation purposes?
If you answered "Yes" to the question above, please explain your experience including position title, length of time in position, and major duties. This experience MUST also appear in the work history section of your application. If you answered "No" please write N/A
12
Do you have experience with the Enterprise One financial system or comparable systems?
If you answered "Yes" to the question above, please explain your experience including position title, length of time in position, and major duties. This experience MUST also appear in the work history section of your application. If you answered "No" please write N/A
Anne Arundel County Government is currently hiring for a full-time, permanent position of Data Coordinator (Program Specialist II) within the Department of Inspections and Permits.
This is program management support work carrying out assignments in operational programs requiring knowledge of a range of program issues to perform a variety of assignments.
NATURE AND VARIETY OF WORK
- Work involves responsibility for performing moderately complex projects.
- Work involves responsibility for utilizing professional accounting knowledge and skills.
- Work includes balancing accounts and preparing various regular and special accounting reports, and it sometimes extends to the development and installation of new or revised systems.
- Work includes collecting, organizing, maintaining, and analyzing data within the department, ensuring data accuracy and integrity by managing databases, performing data entry, cleaning, validation, and generating reports to support decision-making.
- Work is performed independently within established policies, procedures, and accounting techniques and is reviewed by superiors through conferences, reports, audits, and internal controls.
(Note: The duties and responsibilities enumerated in this class specification are for the purpose of determining a common set of minimum qualifications and salary levels for all positions in this class. They are not intended to include all of the essential functions of all positions in the class.)
- Review all daily financial transactions of the Department of Inspections and Permits utilizing the Accela LUN (Land Use Navigator) program. Ensures transactions are in the appropriate GL accounts and are accounted for in the Enterprise One financial system.
- Reconcile daily Internet financial transactions, prepare appropriate reports, troubleshoot transactions when necessary, and prepare monthly journal entries.
- Manage large-scale permit refund/release program for Permit Center utilizing Enterprise One Financial System and the Value Payment System.
- Reconciles and disburses Home Builder Guaranty Fund payments to the State of Maryland.
- Coordinate all departmental statistical data for inclusion in Arundel Stat. Work with department managers and supervisors to ensure data is relevant to the public. Process end-of-year closing, as well as projections and estimations for future years.
- Oversee the management, retention, and timely disposal of departmental records in compliance with legal, regulatory, and county policies.
- Design, implement, and oversee the department's training program to ensure staff development, skill enhancement, and alignment with organizational objectives.
- Identify training needs and create customized training content to address skill gaps and align with department goals.
- Maintain training records, track employee progress, and ensure compliance with required certifications and training deadlines.
- Perform related duties as required.
- Considerable knowledge of accounting principles, procedures, and processes governing the receipt, custody, and expenditure of monies.
- Knowledge of the principles and practices of public finance administration and data processing systems as they apply to the maintenance of accounting records.
- Ability to prepare, interpret, and evaluate program proposals and modifications.
- Ability to communicate effectively, both orally and in writing.
- Ability to analyze and solve a variety of routine accounting and fiscal problems and to participate in designing and implementing accounting systems and procedures.
- Ability to attend meetings or perform work at locations outside the office, if necessary.
- Proficiency in data entry techniques and accuracy in handling large volumes of data.
- Knowledge of database systems to query, manipulate, and maintain data.
- Ability to interpret data, identify trends, and draw meaningful conclusions.
- Meticulous focus on data accuracy and quality control.
- Ability to troubleshoot data issues and resolve discrepancies.
Education: Graduation from an accredited four-year college or university with major coursework in public or business administration or a related field.
Experience: Two or more years of experience in program management or another specialty area* directly related to the specific position.
Note: *Specialty area defined as database and fiscal operations experience.
Note: Accredited University or College is the recognition from an accrediting agency that an institution maintains a certain level of educational standards. The U.S. Department of Education maintains a database of accrediting agencies it recognizes for schools within the United States.
For a University or College outside the United States, the applicant must provide documentation of accreditation and educational equivalency, which can be accomplished through a credential evaluation service. Applicants with a foreign degree must provide this documentation upon the close of the announcement.
Supplemental Qualifications
Preference will be given to candidates who possess the following:
- Proficient in database management.
- Skilled in monitoring financial data and generating reports for presentation purposes.
- Familiar with the Enterprise One financial system or comparable systems.
- Medical/Health Insurance Plans
- Open Access Aetna Select HMO-EPO
- Aetna Open Choice PPO
- Dental Insurance
- CIGNA Dental PPO (Buy-Up)
- CIGNA Dental PPO (CORE)
- CIGNA Dental HMO (DHMO)
- Vision Insurance
- EyeMed
- Employee Life Insurance
- Term insurance of up to 2 times salary ($100,000 maximum) for employees at no cost.
- Ability to purchase Supplemental & Dependent Life Insurance
- Disability Income Insurance
- Pension Plan
- Normal retirement after 30 years of service or Age 60 and 10 years of service or election to enroll in the Employees Retirement Savings Plan.
- Deferred Compensation Section 457 Plan
- Direct Deposit
- Credit Union
- Holidays
- Twelve days provided per year, thirteen in general election year
- Annual Leave
- Less than 3 years - 13 days
- 3 to less than 15 years - 20 days
- 15 years or more - 26 days
- Disability Leave
- Accrual at a rate of 15 days a year
- Personal Leave Day, 5 per calendar year
- Leave Sharing
- Employee Assistance Program
- Free, confidential counseling for employee and family members 4X per year per problem per family member; also counseling on legal and financial issues; assistance in locating childcare and elder care
- Flexible Spending Accounts
- Dependent Care Reimbursement
- Health Care Reimbursement
- Voluntary Benefits
- Provides you an opportunity to enroll in any or all of the benefits listed below with the convenience of payroll deduction
- Universal Life Insurance with Long Term Care Rider
- United Legal Benefits
The supplemental questions are a very important first step in our screening process. Therefore, you are required to accurately and completely respond to each question by providing the information asked in each question. Your responses will be used to initially determine your qualifications and eligibility for this position. DO NOT INDICATE "SEE RESUME" OR CUT AND PASTE YOUR RESUME IN RESPONSE TO THE SUPPLEMENTAL QUESTIONS. This response and a lack of detail and explanation in the supplemental questions and in your application may result in failure or disqualification for this position. THIS MEANS YOU MAY BE INELIGIBLE FOR FURTHER CONSIDERATION IN THIS RECRUITMENT PROCESS. Please check "yes" to show that you have read and understand this statement.
- Yes
- No
Did a county employee refer you? If yes, indicate their name, department and badge/id number. If you weren't referred by an Employee indicate N/A.
03
Did you graduation from an accredited four-year college or university with major course work in public or business administration or a related field?
- Yes
- No
If you answered yes to the question above, please list your major coursework and degree earned. If you answered "No" please type N/A
05
Accredited University or College is the recognition from an accrediting agency that an institution maintains a certain level of educational standards. The U.S. Department of Education maintains a database of accrediting agencies it recognizes for schools within the United States. For a University or College outside the United States, the applicant must provide documentation of accreditation and educational equivalency, which can be accomplished through a credential evaluation service. Applicants with a foreign degree must provide this documentation upon the close of the announcement. Does this apply to you? If your answer is yes please attach the requested documentation.
- Yes
- No
Do you have two or more years of experience in program management or another specialty area* directly related to the specific position? Note: *Specialty area defined as defined as database and fiscal operations experience.
- Yes
- No
If you answered "Yes" to the question above, please explain your experience including position title, length of time in position, and major duties. This experience MUST also appear in the work history section of your application. If you answered "No" please write N/A
08
Are you proficient in database management?
- Yes
- No
If you answered "Yes" to the question above, please explain your experience including position title, length of time in position, and major duties. This experience MUST also appear in the work history section of your application. If you answered "No" please write N/A
10
Do you have expereince in monitoring financial data and generating reports for presentation purposes?
- Yes
- No
If you answered "Yes" to the question above, please explain your experience including position title, length of time in position, and major duties. This experience MUST also appear in the work history section of your application. If you answered "No" please write N/A
12
Do you have experience with the Enterprise One financial system or comparable systems?
- Yes
- No
If you answered "Yes" to the question above, please explain your experience including position title, length of time in position, and major duties. This experience MUST also appear in the work history section of your application. If you answered "No" please write N/A
- Required Question
Salary : $100,000
