Office Staff – Preschool Secretary (12 Month) 2025-26

(Using a computer is suggested to complete application. Phones are not always compatible.)

POSITION PROPERTIES

PURPOSE

The Center for Early Learning North Secretary will support the Early Childhood Preschool program, process, and building functions.  

ESSENTIAL RESPONSIBILITIES AND DUTIES

• Payroll
• Enrollment
• Purchasing
• Budgeting
• Grant Support
• Maintaining Records (IEP, Eschools, Early Childhood Outcomes)
• Work Orders
• First Aide Provider
• Answer phone and door
• Student Attendance
• Maintain Calendars
• Schedule Preschool Screenings
• Track Data

Perform other duties as necessary to support the mission and vision of Columbia Public School District.

DISTRICT EXPECTATIONS

All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on polices, regulations and values, visit http://www.cpsk12.org.

REPORTING RELATIONSHIPS

Reports To:  Director of Preschool

Supervises:  None

QUALIFICATIONS

Minimum:  High school diploma; Ability to be extremely detail oriented; Have knowledge of Microsoft office software.   

Preferred:  Business school/associates degree; prior clerical experience; prior use of office equipment

Ideal candidate will have a professional and friendly demeanor with a demonstrated ability to work well with a variety of individuals in a fast-paced environment.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills and abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

ADA REQUIREMENTS

Language:  Read and interpret documents such as instructions and procedure manuals; Write simple reports and correspondence; Speak with colleagues, administration, and students. These are essential functions of the job.

Computation:  Perform basic mathematical functions such as adding, subtracting, multiplying, and dividing. These are essential functions of the job.

Reasoning:  Interpret instructions furnished in written, oral, diagram or schedule form; Solve problems when such problems have a variety of concrete variables. These are essential functions of the job.

Technology:  Demonstrate strong computer skills including word processing, spreadsheets, and databases; Learn new systems and software. These are essential functions of the job.

Other Skills and Abilities:  Work closely with a variety of staff members and demonstrate excellent interpersonal communication skills; Safeguard confidential information. These are essential functions of the job.

Physical Demands: While performing the duties of this position an employee is regularly required to sit, talk and hear; The employee is frequently required to move about and use fingers and controls; The employee is occasionally required to reach, bend, and lift and carry up to ten pounds; Close vision ability to look at a computer screen for long periods of time is required. These are essential functions of the job.

Attendance:  Consistent and regular attendance is an essential function of this position.

Conditions and Environment: The work environment is frequently chaotic with many students and staff members present and speaking simultaneously. These are essential functions of the job.

Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions. 

                                                                         Equal Opportunity Employer

Salary : $17 - $22