What are the responsibilities and job description for the Administrative Assistant @ School-Based Program in Sunset Park position at Center for Family Life?
Job Type
Full-time
Description
JOB TITLE : Administrative Assistant
LOCATION : School-based site in the Sunset Park neighborhood
PAY RATE : $20 / hr
Exemption : Non-Exempt
PURPOSE OF THE POSITION : To provide essential multi-faceted support to CFL's school-based program, particularly through office / administrative duties and family engagement.
REPORTS TO : Program Director
SUPERVISES : N / A
I. SPECIFIC RESPONSIBILITIES include, but are not limited to
- Assist with daily administrative tasks : maintaining weekly attendance rosters, keeping accurate daily headcounts, and overseeing sign-out for early pick-ups
- Answering office phones, making phone calls to parents as needed
- Use translation services and creativity to communicate with families across language barriers
- Check voicemail, site email, and other communication apps and respond accordingly
- Maintain online attendance databases and run regular data reports to check for accuracy
- Manage enrollment processes, transferring registration information from paper forms to online system and creating rosters in Excel
- Ensure that student files are up to date throughout the year
- Keep highly organized paper / electronic files and detailed spreadsheets
- Clean and organize office space; responsible for upkeep of technology, equipment, and office supplies
- Design and implement new systems to streamline administrative procedures
- Make and distribute copies of permission forms and flyers; compose and send email blasts with program announcements
- Translate program and parent outreach documents
- Provide sensitive interpretation services during conversations and interventions with students and families
- Contribute to the planning and execution of special events and other community-building activities
- Occasionally supervise and provide social-emotional support to program participants in groups and individually
- Attend weekly staff meetings and other mandatory professional development workshops
- Some evening and weekend hours are required throughout the year; may occasionally stay after scheduled shift to supervise late pickup
II. QUALIFICATIONS
III. RELATIONSHIP WITH OTHERS
IV. WORKING CONDITIONS
V. SCOPE OF RESPONSIBILITY
The Administrative Assistant focuses on completing essential administrative tasks to support the management of the organization and program
Benefits
Medical, dental, vision, and life insurance benefits along with the opportunity to participate in additional voluntary life, disability, and 403B retirement plan. Up to four weeks of paid vacation. Weekly individual supervision and ongoing professional development.
SCHOOL YEAR SCHEDULE
Full Time (35 hours per week)
Monday to Friday, 10am to 6pm
One to two evenings, to be scheduled
Occasional holiday camps and extended professional development days
Salary Description
20.00 per hour
Salary : $20
