What are the responsibilities and job description for the Group Leader - Administrative Assistant/Program Attendance Coordinator position at Center For Family Life?

Job Type

Part-time

Description

Job Title : Group Leader - Administrative Assistant / Program Attendance Coordinator

Location : CFL "Life Lines" After School & Summer Day Camp Program

Job Type : Part-Time

Exemption : Non-Exempt

PURPOSE OF THE POSITION : To support middle school participants, their families, and staff in a community-based after-school setting and summer day program. Assist in enrollment, data entry, attendance tracking, and other administrative tasks related to the school-based program.

I. SPECIFIC RESPONSIBILITIES include but are not limited to

Administrative Tasks :

Enroll participants for the site in funder databases
Maintain daily and monthly attendance records
Establish, maintain, and revise record keeping and filing system
Make absentee / late follow-up calls
Collection of outcome data
Help team with parent engagement events
Coordinate requisitions and supplies
Receptionist tasks : filing, copying, answering the phone
Maintain confidentiality

Group Work-Related Tasks :

Collaborate with a team of program coordinators, professional artists, social workers, and youth workers

Contribute to the planning and execution of special events and other community-building activities

Guide children's development and help them relate to each other and adults

Attend weekly professional development meetings

II. QUALIFICATIONS

Education / Degree minimum requirement : High School Diploma or Equivalency Diploma

Minimum one year of experience working in a fast-paced environment (i.e. afterschool program, food services, etc.) or experience in an office setting

Age : 19 years old or older

Must be comfortable working with children, working in groups, and being part of a community

Flexibility and the ability to work well as a member of a team

Interested in managing and creating positive experiences for groups of youth, including participants with special needs and challenging behaviors

Desire to share and build personal and interpersonal skills with participants

Ability to set limits and maintain the helping role of practitioner and to intervene appropriately

Highly organized and able to manage time efficiently

Candidates must demonstrate

Good verbal and writing skills

Computer literacy

Proficiency with word processing tools and spreadsheets (MS Office Word, Excel, etc.)

Bilingual : English / Spanish or English / Mandarin, preferred

III. RELATIONSHIP WITH OTHERS

Build and maintain close, daily interactions with participants, co-workers, and supervisors

Have a strong sensitivity to cultural differences present among staff and clients within our organization.

Possess a strong belief in people's ability to grow and change

Forge a mutually respectful partnership with persons served and their families.

IV. WORKING CONDITIONS

Must be able to work weekdays from 1 : 30 PM to 6 : 00 PM, with occasional evening meetings

Actively engage and interact with children each day

May be required to be active by walking, bending, standing

May be exposed to all weather conditions and might be required to work in various temperatures in order to facilitate activities in various locations inside and outside of the school building

V. SCOPE OF RESPONSIBILITY

To support and coordinate data entry, accurate enrollment, and daily attendance recording in a complex attendance system of about 700 participants for a community-based after-school setting and summer day program (as needed). This role requires strong organizational skills, attention to detail, and effective communication with students, parents, and staff.

This is a regular part-time position. The hourly rate is $18-20 per hour.

Benefits include up to four weeks of paid vacation. The opportunity to participate in voluntary insurance benefits [voluntary life, disability, accident]. 403(b) Retirement Plan. Weekly supervision and ongoing professional development.

Salary Description

18-20 per hour

Salary : $18 - $20

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Group Leader - Administrative Assistant/Program Attendance Coordinator

What are the responsibilities and job description for the Group Leader - Administrative Assistant/Program Attendance Coordinator position at Center For Family Life?

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