Payroll and Benefits Specialist

The Payroll and Benefits Specialist is responsible for many financial matters of the Center for Transforming Lives and affiliate organizations including but not limited to benefit administration, accurate payroll processing and all quarterly and annual tax filings. This position will also work directly with employees and third-party vendors to coordinate benefits such as health, dental, vision, and life insurance, as well as 401k and FSA benefits. Provides daily, weekly, monthly, and annual task completion related to the various review, processing, and proper recording of payroll and benefits activities with due best-practice consideration. Helps to establish and maintain proper internal controls and works directly with the Director for Human Resources and Accounting team to maintain accurate and timely payroll and benefit records.

RESPONSIBILITIES

·         Works collaboratively with the Director for Human Resources and other relevant staff to carry out daily, monthly, and annual tasks of benefits, payroll, and related support systems.

·         Manages Open enrollment, including employee education on benefit options. 

·         Processes benefit enrollments, terminations and changes in APS and with third-party providers.

·         Ensures compliance with COBRA, FMLA, ADA, and other leave policies.

·         Manages and tracks all types of leaves, including FMLA, ADA, Parental leave, personal leave, disability, and worker’s compensations.

·         Processes Leave requests, approvals, and extensions. 

·         Ensures compliance with federal, state, and company leave policies. 

·         Review and reconcile all benefits statements for accuracy prior to the accounts payable process.

·         Process bi-weekly payroll in accordance with the CTL payroll policies and procedures.

·         Work collaboratively with the Lead Staff Accountant to complete regular monthly payroll and benefit journal entries and monthly reconciliations on all assigned balance sheet and income statement accounts as assigned.

·         Ensures all records are organized in a manner to comply with document retention policies and procedures and other governmental entities’ compliance requirements including but not limited to permanent agency documents, IRS tax files, and personnel files.

·         Helps establish and maintain proper payroll and benefits policies, procedures, and internal controls.

·         Complete month-end, quarter-end, and year-end reporting processes.

·         Completes audit schedules as assigned.

·         Maintain awareness of trends and best practices and is proactive in continually acquiring knowledge in fields related to Non-Profit payroll and benefits. 

 

 
·         BA/ BS in Business Administration or related field. 
·         4 years of payroll processing experience and benefit administration. 
·         Experience managing leave of absence programs (FMLA, ADA, Disability, etc.) 
·         Experience in employee benefits administration including 401(K) 
·         Ability to manage confidential information with discretion 
·         Hight level of accuracy, attention to detail, and problem-solving abilities. 
·         Experience supporting payroll audits 
·         Preferred: Experience working with APS (HRIS)