Job Details
Description
Job Summary
The Payroll and Benefits Specialist is responsible for overseeing payroll processing and benefits administration for The Center for Women and Families. This role ensures payroll transactions are processed accurately, timely, and in compliance with federal, state, and local regulations while managing employee benefits, including enrollment, qualifying life events, and compliance with benefits-related policies.
This position requires strong analytical skills, attention to detail, and the ability to maintain confidentiality while ensuring the accuracy and integrity of payroll and benefits data. The Payroll and Benefits Specialist will work closely with Finance, Human Resources, and other key stakeholders to support smooth payroll operations and benefits administration.
Essential Duties and Responsibilities
Payroll Processing & Compliance
- Manage and process payroll for all employees, ensuring accuracy and compliance with wage and hour laws.
- Review and verify employee timesheets for proper completion and approval before payroll submission.
- Update payroll system with employee changes, including benefits deductions, 401(k) withholdings, PTO payouts, and reimbursements.
- Ensure payroll tax compliance, including timely filing of state unemployment returns and other payroll-related tax filings.
- Address payroll discrepancies, resolve employee concerns, and provide exceptional support regarding payroll inquiries.
Benefits Administration
Oversee and administer employee benefits programs, including health insurance, dental, vision, life insurance, short-term / long-term disability, and retirement plans.Manage the annual open enrollment process, including employee communication, system updates, and coordination with benefits providers.Process and track qualifying life events (, marriage, birth / adoption, loss of coverage) to ensure timely benefits changes.Assist employees with benefits questions, claims resolution, and policy clarifications.Ensure compliance with benefits-related laws and regulations, including COBRA, FMLA, and ACA reporting requirements.Payroll & Benefits Data Integrity & Reporting
Maintain accurate payroll and benefits records, including salary changes, deductions, and adjustments.Generate payroll and benefits reports for finance, HR, and compliance purposes, including labor cost analysis and tax filings.Support internal and external audits related to payroll and benefits compliance.System & Process Improvement
Work with Finance and HR teams to streamline payroll and benefits processes and improve system functionality.Identify opportunities for automation and efficiency within payroll and benefits administration.Stay updated on changes in payroll and benefits laws and regulations to ensure ongoing compliance.Collaboration & Employee Support
Work closely with HR to ensure proper documentation of payroll and benefits-related employee changes, terminations, and new hires.Assist in employee education and training on payroll processes, tax withholdings, benefits enrollment, and deductions.Act as a liaison between employees, HR, and benefits providers to ensure smooth administration of payroll and benefits.Qualifications
Strong analytical and problem-solving skills to ensure payroll and benefits accuracy.Excellent attention to detail and the ability to work under deadlines.Proficiency in payroll processing systems and benefits administration software.Strong knowledge of federal and state payroll regulations, labor laws, and benefits compliance (ACA, FMLA, COBRA).High level of confidentiality and discretion in handling sensitive payroll and benefits data.Ability to multitask and prioritize responsibilities effectively.Strong communication and interpersonal skills to assist employees with payroll and benefits inquiries.Proficiency in Microsoft Excel, payroll systems, and HRIS / benefits platforms.Experience & Education Requirements
Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field preferred.A minimum of 3–5 years of experience in payroll processing and / or benefits administration.Experience with payroll tax reporting, benefits compliance, and open enrollment.Payroll or benefits certification (FPC, CPP, CEBS, PHR) is a plus.Must have a valid driver’s license and maintain a driving record that meets CWF automobile insurance requirements if operating a company vehicle.Must pass a criminal background check.Essential Physical Requirements
Ability to sit for extended periods while working on payroll and benefits systems.Occasional lifting of files and payroll / benefits documents up to 20 lbs. independently and up to 70 lbs. with assistance.Ability to work in a fast-paced environment with tight deadlines.Some travel may be required for training or compliance updates.
