What are the responsibilities and job description for the Accounts Payable Specialist position at CENTER PHASE ENERGY LLC?
SUMMARY/OBJECTIVE:
In this position you will be primarily responsible for providing support to the accounting department, while maintaining compliance with federal, state, and local guidelines and regulations.
DUTIES/RESPONSIBILITIES:
- Receive and distribute incoming accounts payable invoices and related documents for approval
- Prepare and process invoices in NetSuite accurately and timely
- Review and verify Vendor Statements as needed
- Management of pending approved accounts payable
- Establish new vendors following company policies
- Identify and resolve any discrepancies between purchase orders and invoices
- Manage deposits made on required purchase orders
- Maintain 1099 vendor files for accuracy and date W9s for tax reporting
- Prepare and process weekly vendor payments
- Management and reconciliation of multiple credit card accounts
- Cleaning Supply order placement and management
- Special projects as assigned by the management team
EDUCATION AND EXPERIENCE:
- 3 years of relevant experience in Accounts Payable
- 1 years of experience using Quickbooks Online and/or NetSuite
- High school diploma or equivalent required, and AA degree or higher in Accounting or Business preferred
SKILLS
- Excellent knowledge of MS Office and Office management software with extensive experience using Excel
- Extremely detail-oriented
- Ability to effectively manage time, meet deadlines, and work under pressure.
- Ability to work independently and as a member of a team.
- Exceptional written and verbal communication skills
- Knowledge of general office procedures, such as copying, faxing, filing, and shredding.
- Flexible and adaptable to change.
- Must be willing to assist in any task that needs to be completed on the project.
