What are the responsibilities and job description for the Billing Specialist position at Centerline Logistics Corporation?
Overview
Assist with various Accounts Receivable related projects for Centerline Logistics Corporation and its subsidiaries, including generating invoices, responding to customers/vendors and monitoring contracts to ensure accuracy of billing of jobs.
Responsibilities
- Daily generation of invoices & posting of ship assist/bunker activity
- Monthly generation of invoices & posting of charter activity
- Responsible for emailing/submitting customers’ requested documentation (invoices, credit memos and/or other statements)
- Monitors contracts to ensure the billing of jobs are appropriate and accurate
- Provides ad-hoc assistance to other positions within the department
- Accurate, courteous, timely response to customers/vendors
- Accurate and timely maintenance of company files and records including gathering documentation for financial statement audits
- Contribution to daily administrative activities of organization
- Collections responsibilities as needed
- Assists on other duties and projects as assigned
Qualifications
- AA in Accounting or BA/BS in Accounting/Finance preferred
- Strong attention to detail
- Proficient with Excel and other Microsoft Office programs
- Flexible team player who can adjust to ongoing changes related to company growth
- Excellent communication and customer service
- Ability to work independently on assigned tasks with minimal or no supervision
- Ability to understand and execute complex oral and written instructions
- Assertive individual capable of achieving results while maintaining diplomacy and tact
- Ability to prioritize and work in a fast paced environment
- Must be able to read, speak, write, type, and understand English in person and over telephone
Job Condition and Environment
- Ability to work with office staff and all company contacts/vendors
- Must be physically fit enough to carry office supplies
- Required to sit for long periods of time.
- Infrequent light physical effort required.
- Work with computers, fax machines, copiers, telephones.
Expected Hours of Work
- Normal office hours are 8:00 a.m. to 5:00 p.m. Monday through Friday. Currently this work is in person at the office Monday – Thursday. However, there may be a need for overtime to meet deadlines for month end or other projects when needed
Company Overview
Centerline Logistics is a leading provider of marine transportation services in the United States. Centerline Logistics operates on the United States West Coast (including Alaska and Hawaii), United States East Coast (including Puerto Rico), the United States Gulf Coast and the Mississippi River System. Services provided include the transportation and storage of petroleum products, tanker escort, ship assist, the transportation of general cargo and rescue towing. Centerline Logistics is the parent company of eight businesses specializing in marine services and a bulk liquids terminal business. Centerline Logistics provides accounting, administrative, human resources, safety and environmental services, and other support to the subsidiary companies.
The Company offers Medical, Dental, Vision, Life and AD&D options to our employees and their eligible dependents after meeting Company requirements. 401(k) options, Disability Insurance, sick pay, vacation pay, 10 paid holidays per calendar year (subject to work schedule) and Healthcare and/or Dependent Care FSAs are also available to our employees after meeting Company requirements. All benefits information may be subject to change based on any current or updated benefit plan year changes and/or Collective Bargaining Agreements.
We are an Equal Employment Opportunity and Drug Free Work place. Pre-employment drug testing is required.
