Operations Administrative Assistant

Overview

General clerical assistance to the Centerline Atlantic office and other departments as needed.

Responsibilities

• Administrative Support: Manage day-to-day administrative tasks, including answering phones, scheduling meetings, taking meeting minutes, and coordinating travel arrangements. Support billing team. Manage moorage tracker for Centerline Atlantic harbor vessels. Aiding with the collection of vessel inventory (Bi-monthly) requirement.
• Human Resources: Assist with new hire onboarding, including paperwork, and training. Manage payroll, time off requests, and employee inquiries. General tracking of employee requirements.
• Office Management: Maintain office organization, assist with coordinating office events and functions. Perform general clerical tasks, such as filing documents and assist with mail/package distribution.
• Procurement: Create purchase orders, manage office supplies, and assist with vendor coordination.
• Communication: Maintain strong communication with various departments, including Operations, HR, Finance, and IT.
• Other duties as assigned

Qualifications

• Three years of administrative experience preferred.
• Bachelor’s degree or equivalent preferred.
• Typing: 60 Words per Minute
• Computer Skills: Microsoft Word, Excel, Outlook and PowerPoint
• Ability to work with others using courtesy, tact, and good judgment.
• Professional appearance and telephone manner is essential.
• Maintain the confidentiality of all sensitive communications.
• Ability to understand and execute complex oral and written instructions and communications.
• Ability to work on multiple tasks and meet deadlines in a fast-paced environment.
• Strong organizational skills with attention to detail and accuracy.
• Ability to work independently on assigned tasks with minimal or no guidance.
• Must be able to read, speak, write, type, and understand English in person and over telephone.
• Work with computers, fax machines, copiers.

Job Condition and Environment

• Must have reliable transportation and be able to run errands.
• Required to sit for long periods of time.
• Infrequent light physical effort required.

Expected Hours of Work

• Normal onsite office hours are 8:00 a.m. to 5:00 p.m. Monday through Friday.

Company Overview

Centerline Logistics is a leading provider of marine transportation services in the United States. Centerline Logistics operates on the United States West Coast (including Alaska and Hawaii), United States East Coast (including Puerto Rico), the United States Gulf Coast and the Mississippi River System. Services provided include the transportation and storage of petroleum products, tanker escort, ship assist, the transportation of general cargo and rescue towing. Centerline Logistics is the parent company of eight businesses specializing in marine services and a bulk liquids terminal business. Centerline Logistics provides accounting, administrative, human resources, safety and environmental services, and other support to the subsidiary companies. 

The Company offers Medical, Dental, Vision, Life and AD&D options to our employees and their eligible dependents after meeting Company requirements. 401(k) options, Disability Insurance, sick pay, vacation pay, 10 paid holidays per calendar year (subject to work schedule) and Healthcare and/or Dependent Care FSAs are also available to our employees after meeting Company requirements. All benefits information may be subject to change based on any current or updated benefit plan year changes and/or Collective Bargaining Agreements.

We are an Equal Employment Opportunity and Drug Free Work place. Pre-employment drug testing is required.