Assistant Director

Job Title: Assistant Director

Travel Required: Yes

Department/Group: Centers Against Violence

Position Type: Full-Time

Location: Elkins, West Virginia

Level/Salary Range: $45,427

HR Contact: Jennifer “JJ” Johnson

Will Train Applicant(s): Yes- 40 hour minimum

Applications Accepted By:

Email - director@wvcav.org

Subject Line: - Assistant Director Application Package

Minimum Contents - Resume, Cover Letter, Salary Requirements, and three (3) letters of reference (2 Professional and 1 Personal).

Mail - Centers Against Violence Attn: Jennfier Johnson PO Box 2062 Elkins, WV 26241

The primary responsibility of the Assistant Director is to work with the Executive Director in overall program administration and human resources duties in order to carry out the mission and philosophy of Centers Against Violence. The Assistant Director will provide administrative support to the Executive Director, attend meetings in the Executive Director’s absence, attend all staff meetings, complete assigned grant reports and assist the Executive Director in completing other reports as needed, maintain the staff training calendar, log staff trainings, work with the Executive Director to prepare staff development plans, supervise all volunteers and provide overall staff support. This includes all other duties as assigned by the Executive Director.

Position Description

The following are the essential functions of the job being described. This description does not state or imply that these requirements are the only duties that may be assigned to the position. Employees may be required to perform other job-related activities as requested by their supervisor.

All employees holding the position must be able to perform the essential functions described in this Job Description. However, these requirements may be subject to modification in order to provide reasonable accommodation to individuals with disabilities as defined in the Americans with Disabilities Act. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others with whom they come in contact.

Position Accountabilites:

In addition to the administrative responsibilities this position includes staying up-to-date on all aspects of domestic violence, sexual assault, stalking and human trafficking. The Assistant Director will assist the Executive Director in running all programs at CAV using a victim centered and trauma informed approach to service provision. Some of the duties included in this position are listed below:

Administrative:

• Assist the Executive Director in the development and implementation of a strategic plan
• Assist the Executive Director with the completion of the annual report
• Works with Executive Director to prepare for monthly Board of Directors meeting and other meetings as required
• Works with Executive Director in grant/agency writing and administration
• Assists Executive Director in administering CAV’s programs and operations within budgetary provisions and limitations

Human Resources:

• Maintains staffs’ Training Certification Spreadsheet, oversees training progress for all staff, makes training arrangements for the team, gets approval for training from funders and ED, and monitors training budget
• Assists Executive Director in developing and administering sound personnel practices and professional growth of CAV’s employees in order to provide the highest quality of service to survivors and the efficient and effective operation of all programs
• Works with Executive Director in developing and implementing outreach programs, focusing on client services, community education, and prevention of domestic and sexual violence, stalking and human trafficking
• Attends a minimum of 15 hours of approved training per year in order to be attentive to the changing or growing needs of the community, and the changes in the movement and environment
• Will keep appraised of developments and trends in the agency’s operations
• Works with Executive Director to periodically review, evaluate and modify agency programs to meet community needs, as well as funding source requirements
• Works with staff committees on their various goals
• Works with Executive Director, supervisors and staff to develop their staff development plans annually and achieve their goals
• Ensures new hire paperwork is completed and processed
• Updates & maintains employment records related to hiring, transferring, promoting, and terminating
• Trains new employees in agency’s human resources policies, procedures, laws, and standards to new and existing employees from the CAV Employee Manual
• Addresses any employment relations issues, such as work complaints and harassment allegations
• Assists Executive Director in the hiring process, which includes coordinating job posts, reviewing resumes, sitting in on job interviews, performing reference & background checks

Supervision:

• Provides direct supervision to all CAV volunteers

Agency Relations:

• Attends community meetings as directed by the Executive Director
• Works with diverse populations (clients and allied agencies) in a culturally informed manner
• Speaks publicly to groups on issues relating to CAV’s work only when ED is unavailable to do so
• Flexible to travel, sometimes overnight, for meetings or trainings
• Other duties as assigned

Political activity is prohibited.

Position Qualifications:

Qualifications:Bachelor’s degree in Human Resources or business administration or similar field of study OR minimum 2 years of experience in human resources at a non-profit community-based organization or other human service organization.

Minimum Experience: Experience and training in victim services field is preferred. Knowledge of principles and practices of personnel development including experience in human resource management.

Skills: Ability to become efficient in the use of required technology. Demonstrated skills in budgeting, fiscal management, grant writing, and program development and administration. Strong oral and written communication skills as well as leadership, organizational, time management and problem solving skills.

CAV’s Assistant Director will be supervised by the Executive Director.

Physical: Requires prolonged standing or sitting. Requires frequent bending, stooping, or stretching. Requires lifting up to 50 pounds. Requires eye-hand coordination and manual dexterity. Requires the ability to distinguish letters and symbols. Requires some climbing of ladders for changing light bulbs and making beds.

Mental: Concentrated mental and or visual activity is required for gathering information and handling clients, verbal communication skills, reading, and writing. The employee must respond to emergency situations in a calm, professional manner.

Environmental: Work is performed in an office environment. Frequent exposure to contagious diseases from infectious clients, exposure to electrical current from equipment in area. Exposure to atmospheric hazards such as dust, odors, poor ventilation and fumes.

Equipment: Requires the use of office equipment, such as computer, telephones, copiers, fax machines, calculators, etc.

Job Type: Full-time

Pay: $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• On call

Work Location: In person

Salary : $45,000