Accounts Payable Rep

Description

This is an administrative position coordinating the agency and its affiliates’ accounts payable function, incoming mail, including the control and entry of checks received by the agency, and other administrative support, as appropriate.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Sort and distribute incoming mail
• Create a daily check log for all incoming checks
• Review incoming invoices for accuracy and distribute to appropriate staff for approval
• Enter approved invoices into the Great Plains accounts payable system
• Process the weekly printing of accounts payable checks
• Match checks with appropriate backup and mail checks and appropriate remittance material for paid invoices
• File the backup from paid invoices in the Accounts Payable files
• Answer questions by vendors and agency staff concerning the payment status of invoices
• Create new accounts payable vendors, including obtaining W-9 forms, completing credit application materials, and filing documentation in a long-term vender file
• Process outgoing agency mail and distribute interoffice mail
• Prepare year end IRS Forms 1099 and 1096 for required vendors
• Perform miscellaneous analysis and projects using accounts payable files, as assigned
• Perform other related duties, as assigned

Qualifications

Graduation from high school or its equivalent. Ability to utilize computer applications and adapt as the computerized environment changes. Ability to enter information into the computer system in a timely fashion. Ability to maintain strict confidentiality. Communication skills to provide clear and accurate information to vendors and agency staff in a professional manner. Flexibility and ability to prioritize multiple task objectives to work effectively and cooperatively as a member of the Finance team in order to meet department goals and objectives. Ability to follow department procedures and guidelines.

Hearing and verbal ability consistent with the need to effectively communicate with vendors and Agency staff. Ability to input data on a repetitive basis for long periods of time requiring both appropriate visual abilities and finger dexterity. Mobility consistent with copy and filing activities. General office environment. This is a full time position. Position is deadline oriented; small amounts of overtime or flexible scheduling may be required to complete necessary duties.

This is a general outline of the essential functions of this position and shall not be construed as an all-inclusive description of all work requirements and responsibilities that may be inherent in this position. The employee may be required to perform other job-related duties as requested by the designated work leader(s). All requirements are subject to change over time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

CFI is an Equal Opportunity/Affirmative Action Employer and promotes a Drug Free Work Environment