HR Assistant

Description

PURPOSE:

The HR Assistant supports the Administration/Management with daily activities and projects to ensure smooth operation of the company. This position performs a variety of administrative tasks as assigned by the Administration/Management and reports to the HR Generalist and Director of Human Resources for guidance and support. Main duties consist of maintaining all HR files in their entirety, onboarding, recruiting, training, Attendance and payroll assistance. Also, a point of contact for all available staff as the need arises.

ACCOUNTABILITIES AND JOB ACTIVITIES: 

• Review resumes, interviews, communicates with Administration/Management

• Call, screen and schedule virtual or in-person interviews from resumes reviewed 

• Conduct all required reference checks

• Present professional reference findings to Administration/Management

• Work with the Administration/Management to ensure the highest training and educational opportunities in all areas of the company

• Monitor the company filing system ensuring that documents are accurately and promptly filed, as required, and perform random file audits

• Monitor company policies and procedures to ensure that they are being strictly followed

• Perform employee orientation for all new hires

• Monitor all aspects of education and training that are set in place by the Administration

•  Ensure all new staff members are receiving appropriate and accurate training

•  Monitor and perform observations on a regular basis to ensure full understanding of each process

• Influenza (Flu) forms are completed on a yearly basis in accordance with State/Federal regulations 

• Conduct in classroom training 

• Tuberculosis (TB) tests are completed during onboarding along with the TB form

• Ensure OSHA is completed and in employee file on a yearly basis

• Contact information is updated and accurate at all times

• Keep accurate attendance records for all employees

• Assist in the review employee time cards in HRIS system for accuracy to include supervisor notes for any changes made to time

• Enter all new employees into the HRIS system during onboarding

• Enter employee education hours into the HRIS system, if applicable

• Other duties as assigned

• Scan and create new documents as needed under the direction of the Administration/Management

• Update documents in Google Drive under the direction of Administration/Management

• Perform duties in a safe manner  

• Demonstrate an awareness of compliance with office safety

• Demonstrate a thorough knowledge of company safety policies and procedures; participate in the identification and evaluation of potential department safety problems as observed

• Adhere to OSHA and infection control guidelines 100% of the time as observed

• Develop and maintain personal and professional skills

• Attend 100% of all mandatory staff meetings per year unless excused as evidenced by documentation

• Actively participate in performance improvement activities as observed or documented

• Establish realistic professional goals as evidenced by the annual performance evaluation

• Actively keep abreast of departmental and organizational activities by initialing log and posted material

• Demonstrate flexibility in response to unexpected change in workload or situation as observed

• Serve on committees, as needed, and/or participates in changes of policy and procedures that affect the operation of services as documented

• Support the mission and goals of the company as observed

• Read all emails within 24 hours as documented

• Perform other duties as required

Assist Administration/Management with any pending needs

• Scan and create new documents as needed under the direction of the Administration/Management

• Update documents in Google Drive under the direction of Administration/Management

Perform duties in a safe manner  

• Demonstrate an awareness of compliance with office safety

• Demonstrate a thorough knowledge of company safety policies and procedures; participate in the identification and evaluation of potential department safety problems as observed

• Adhere to OSHA and infection control guidelines 100% of the time as observed

Develop and maintain personal and professional skills

• Attend 100% of all mandatory staff meetings per year unless excused as evidenced by documentation

• Actively participate in performance improvement activities as observed or documented

• Establish realistic professional goals as evidenced by the annual performance evaluation

• Actively keep abreast of departmental and organizational activities by initialing log and posted material

• Demonstrate flexibility in response to unexpected change in workload or situation as observed

• Serve on committees, as needed, and/or participates in changes of policy and procedures that affect the operation of services as documented

• Support the mission and goals of the company as observed

• Read all emails within 24 hours as documented

• Perform other duties as required

Demonstrate safe and cost-effective practice

• Consistently adhere to OSHA bloodborne pathogen guidelines; applies universal precautions per company standards as observed

• Consistently utilize proper body mechanics as observed

• Accurately complete incident reports within the shift of occurrence and immediately communicates critical incidents to the appropriate person per the organizational chart

• Consistently allocate resources to reduce waste and minimize costs as observed

• Consistently complete assigned duties within stated shifts in a timely manner as observed and documented

Qualifications

The statements in this job description are intended to describe the essential nature and level of work performed by employees assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

JOB REQUIREMENTS:

OTHER REQUIREMENTS:

•  Knowledge of common safety hazards and precautions to establish a safe work environment

• Must be able to act calmly and effectively in busy, stressful or emergency situations.

• Ability to communicate effectively in person, by phone and in writing

• Requires adherence to all policies and procedures, including standards for safety,   attendance, punctuality and personal appearance

• This position must be willing to do any additional tasks as assigned by management

PHYSICAL REQUIREMENTS:

HEARING: Adequate to perform job duties in person and over the telephone.

SPEAKING: Must be able to communicate clearly to patients in person and over the telephone.

VISION: Requires eyesight correctable to 20/20 to operate equipment and read information from printed sources and computer screens.

OTHER:  Requires frequent lifting and carrying items weighing up to 30 pounds unassisted, including assisting patients when required. Adequate physical ability including sufficient manual dexterity to perform the requisite health care service. Requires frequent bending, reaching, repetitive hand movements, standing, walking, squatting and sitting, with some heavy lifting, walking up stairs, pushing and pulling exerted regularly throughout a regular work shift. Requires exposure to communicable diseases, bodily fluids, medicinal preparations and other conditions common to a clinic environment. 

The above is intended to describe the general content and requirements for the performance for this position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. I have read the job description and understand the functions and objectives of the position at this company. This position must be willing to do any additional assignment by management.

 I have read the job description and understand the functions and objectives of the position at this company.