Business Operations Specialist

Company Overview:

Centific expertly engineers platforms and curates multimodal, multilingual data to empower the ‘Magnificent Seven’ and enterprise clients with safe, scalable Artificial intelligence (AI) deployment. Our team includes over 150 PhDs and data scientists, along with more than 4,000 AI practitioners and engineers. We leverage an integrated ecosystem comprised of industry-leading partnerships, and 1.8 million vertical domain experts across 230 locales, to create high-quality pre-trained datasets, fine-tuned industry-specific Large Language Models (LLMs), and Retrieval-Augmented Generation (RAG) pipelines supported by vector databases. Our innovations can reduce Generative Artificial Intelligence (Gen AI) costs by up to 80% and bring Gen AI solutions to market 50% faster.

Our mission is to bridge the gap between AI creators and industry leaders by bringing best practices in Generative AI to unicorn innovators and enterprise customers. We aim to help these organizations unlock significant business value by leveraging Generative AI at scale, ensuring they stay at the forefront of technological advancement and maintain a competitive edge in their respective markets.

Website - https://www.centific.com/

Job Title: Business Operations Specialist

Location: Herndon, VA

Job Type: Full-Time

Job Description:

Data Entry and Maintenance Support:

• Receive invoices on a daily basis, and register in AP tracker. Details include: Input invoice details such as vendor name, region, account ID, invoice number, service description, invoice amount, currency, category, service period, invoice receive date, invoice date, due date, payment terms, and upload attachments into the internal system;
• Maintain the accuracy of historical data and records;
• Implement data entry, validation, and process big volumes of data per request in the internal system;
• Support large volume of data clean up and summary, and convert to universal template to upload into system;

Accounts Payable support:

• Compare month over month invoice variance and send it to internal stakeholders to verify;
• Verify with internal stakeholders on different types of invoices when assigned, and follow up with internal stakeholders to complete verification per SLA;
• Track payment status;
• Submit payments accordingly when assigned;
• Dispute with the external vendors upon discrepancies;
• Respond to questions about invoice payment status or other accounts payable-related questions
• Remind internal teams on upcoming due invoices on weekly basis

Support to the team:

• Follow up with project managers on project progress and take actions when needed
• Support documentation during the day to day operations

Additional Qualifications:

• Bachelor’s Degree in Accounting, Finance, or other business related major;
• Attention to detail: High level of accuracy is crucial for data entry in accounts payable;
• Basic accounting knowledge: Understanding of accounting principles and invoice coding;
• Confidentiality: Firm understanding of the importance of securely handling highly confidential information;
• Data entry proficiency: Ability to quickly and accurately input data into internal system;
• Microsoft Office skills: Familiarity with Excel for data input and reporting;
• Organizational skills: Managing a high volume of invoices and maintaining proper filing systems;
• Communication skills: Ability to communicate internally and externally to resolve invoice discrepancies;
• Experience using web-based systems to enter, process and receive data preferred.

Benefits offered - comprehensive healthcare, dental & vision, 401k plan, PTO, etc.

Centific is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, citizenship status, age, mental or physical disability, medical condition, sex (including pregnancy), gender identity or expression, sexual orientation, marital status, familial status, veteran status, or any other characteristic protected by applicable law. We consider qualified applicants regardless of criminal histories, consistent with legal requirements.