What are the responsibilities and job description for the Administrative Assistant position at Central Bancompany?
POSITION SUMMARY :
Under the direct supervision of the Executive Administrative Officer, the Administrative Assistant will provide skilled clerical and administrative support to aid in the efficient operations of the Executive Office. Responsibilities will include supporting the Executive Department. The role involves handling confidential information, maintaining a strong understanding of organizational policies and procedures, and ensuring attention to detail and accuracy. Additionally, the Administrative Assistant will provide backup support to other administrative and operational teams, when necessary, always adhering to corporate policies, the Bank Secrecy Act, and applicable State and Federal regulations.
ESSENTIAL DUTIES AND RESPONSIBILITIES :
- Support the Executive Administrative Officer by coordinating and completing a variety of administrative tasks in a timely and accurate manner. Communicate any discrepancies or exceptions prior to completion.
- Assist with scheduling, meeting preparation, and file management for senior executives, including the Vice Chairman, and provide customer service support as needed.
- Draft, edit, and distribute correspondence, reports, agendas, and meeting minutes based on verbal instructions or established policies.
- Organize and prepare materials for meetings and presentations.
- Manage expense reports and invoices, ensuring timely submission and accuracy.
- Act as a liaison with facilities management, building services, and parking operations.
- Oversee and maintain office supplies, ensuring sufficient inventory and coordinating with relevant departments as necessary.
- Respond to internal and external inquiries, providing information and resolving issues when possible or escalating as needed.
- Provide exemplary customer service in person and via telephone, maintaining a professional and friendly demeanor.
- Utilize office equipment and software, Microsoft Outlook, Teams, Word, Excel, PDF Editor and PowerPoint.
- Identify and address procedural issues, including process improvements, and escalate concerns to the Executive Administrative Officer when appropriate.
- Maintain confidentiality of records and ensure proper handling, storage, and disposal of sensitive information.
ADDITIONAL DUTIES AND RESPONSIBILITIES :
POSITION REQUIREMENTS :
