Administrative Assistant

Central City Concern is an innovative nonprofit agency providing comprehensive services to single adults and families in the Portland metro area who are impacted by homelessness, poverty and addictions. We hire people that are skilled and passionate to meet our mission to end homelessness through outcome-based strategies which support personal and community transformation.

Salary: $22.24-$28.91/hr,

Schedule: Monday - Friday 8:00am-4:30pm

SUMMARY: This position is responsible for administrative support of the Compliance Team and LCA Department. This position will also work on specialized projects, perform data entry, and act as a back up for other administrative personnel when necessary.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Perform administrative services for the department as assigned.
• Perform routine data entry of highly technical information: perform research both within the company and with external individuals to access and verify needed information, ensure that information is correctly entered and communicated to team members, and perform continuous self-assessment of work to catch and correct errors.
• Communicate regularly and persuasively with a wide range of company staff to collect needed information, ensure action items are completed, and advance ongoing projects.
• Complete a variety of computer-based tasks related to documentation in the appropriate format. Examples include but are not limited to: meeting minutes and agendas; data entry; creating charts, graphs, and reports.
• Review, route and process documents related to licensing and legal matters.
• Assist other staff with scheduling and confirming appointments.
• Work on special projects, including researching topics as assigned and reporting within the team on findings.
• Adhere to all state and federal privacy regulations, including HIPAA and 42 CFR Part 2, and to CCC policies and agreements regarding confidentiality, privacy, and security. Support compliance with all privacy and security requirements pursuant to community partners’ and outside providers’ patient confidentiality agreements, including privacy and security requirements for EMR access. This includes immediate reporting of any PHI breach of CCC or outside provider health records to the CCC Legal and Quality departments, as well as to the program administrator.
• Attend required meetings and trainings.
• Perform other duties as assigned

SKILLS AND ABILITIES:

• Skilled with Outlook, Microsoft Word and Excel, including the ability to create graphs, tables, and reports. JIRA experience preferred.
• Ability to organize and track data.
• Ability to communicate clearly, concisely, courteously, and persuasively, both orally and in writing, with the general public, clients, patients, medical personnel and co-workers.
• Ability to manage time and meet deadlines.
• Ability to learn and apply training instruction.
• Ability to maintain accurate records and necessary paperwork.
• Good organizational and problem solving skills.
• Ability to be a team player.

MINIMUM QUALIFICATIONS:

• GED or High School Diploma required.
• Bachelor’s degree preferred.
• Must have at least one year administrative support experience.
• Must have a demonstrated history of capability in highly detail-oriented work.
• Must have a high tolerance for ambiguity and change.
• Must adhere to agency’s non-discrimination policies.
• Ability to adhere to Central City Concern’s drug-free workplace which encourages a safe, healthy and productive work environment and strictly complies with the Drug-Free Work Place Act of 1988. An employee shall not, in the workplace, unlawfully manufacture, distribute, dispense, possess or use a controlled substance or alcohol.
• Must pass a pre-employment drug screen, TB Test and background check.
• Ability to effectively interact with co-workers and clients with diverse ethnic backgrounds, religious views, political affiliation, cultural backgrounds, life-styles and sexual orientations and treat individuals with respect and dignity.

Benefits at Central City Concern offered to our employees!

Central City Concern offers incredible benefits to our employees. We offer an extensive total rewards package to include base wages, medical, dental, vision, and voluntary plans. Central City Concern also takes employees’ financial wellness into consideration and provides a rich retirement match.

• Generous paid time off plan beginning at 4 weeks of PTO accrual per year! Accrual amount/rate increases with longevity.
• Amazing 403(b) Retirement Savings plan with an employer match of 4.25% in your 1st year, 6% in the 2nd year, and 8% in your 3rd year!
• 11 paid Holidays 2 Personal Holidays to be used at the employee’s discretion.
• Comprehensive Medical, Vision, and Dental insurance coverage.
• Employer Paid Life, Short-Term Disability, AND Long-Term Disability Insurance!
• Sabbatical Program offering extended time off at years 7, 14, and 21.

Salary:$22.24-$28.91/hourly

This description is intended to provide a snapshot of the work performed and is not designed to contain a comprehensive inventory of all duties, responsibilities, and qualifications required for the position.

As an agency deeply rooted in recovery, part of our policy and commitment to a drug and alcohol-free workplace includes post-offer, and pre-employment drug screens. Please note we follow Federal Guidelines regarding prohibited substances, even for those legal at the state level.

CCC values and celebrates diversity in race, heritage, ethnicity, gender identity and expression, sexual orientation, religion, age, and disability. We are an Equal Opportunity Employer and we prioritize active inclusion of diverse staff.

Central City Concern is a second-chance employer and complies with applicable laws regarding the consideration of criminal background for employment purposes. Government regulations, contractual requirements, or the duties of this particular job may require CCC to conduct a background check and take appropriate action to address prior criminal convictions.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)