What are the responsibilities and job description for the Receptionist - Tribal Operations - Sacramento, CA - Open Until Filled position at Central Council Tlingit Haida Indian Tribes of Alaska?
POSITION DESCRIPTION
Receptionist
Department: Tribal Operations
Type of Position: Non-Exempt
Location of Work: Sacramento, CA
Salary Grade(s): 8 ($27.51 DOE)
Hours of Work: M-F, 8:00 am 4:30 pm (Alaska Standard Time)
Employment Category: Regular, Full-Time
PURPOSE
The Receptionist manages the telephone switchboard, receives guests at designated Tlingit & Haida (T&H) office location and provides clerical support to Tribal Operations & other areas within T&H.
ESSENTIAL FUNCTIONS
Primary reception for designated T&H office location, receive and redirect all incoming calls, take, and relay messages, as necessary
Welcome visitors, guests, and clients; give proper direction; use tact and discretion in the degree and type of information given
Maintain the reception area in an orderly and professional state
Receive and distribute mail and inter-office deliveries for designated office location
Maintain a log of certified, registered, and express mail
Maintain a log of packages received
Process outgoing mail daily
Report problems with copy equipment, telephone, postage machine or any equipment maintained by designated office location to appropriate vendor or other service contractor
Monitor vehicle reservations, sign in/out sheet, and mileage reports for the GSA vehicles assigned to the designated office location
Maintain the schedule for conference rooms
Maintain conference room equipment
Ensure conference room is clean and organized daily
Provide department clerical assistance as needed
Other duties as assigned
NECESSARY SKILLS AND KNOWLEDGE
Ability to triage and accurately route telephone calls and visitors to appropriate staff
Positive professional courteous attitude toward public and staff
Able to perform and coordinate several jobs/projects at one time
Excellent verbal and written communication skills
Knowledge of standard office procedures and standards
Knowledge and proficiency in Microsoft Suite of programs
MINIMUM QUALIFICATIONS (education, experience, skills)
High school diploma or equivalent
Three years related experience
Valid Drivers License
Typing speed of at least 50 WPM
UNUSUAL PHYSICAL REQUIREMENTS OR RESTRICTIONS
The majority of work is performed in a professional office setting and is generally sedentary, requiring routine walking, standing, bending, and carrying of items weighing less than 40 lbs. Travel on small aircraft or ferry may be required.
Salary : $28
