Administrative Clerk II - Tribal Court - Juneau - Open Until Filled

JOB DESCRIPTION

Administrative Clerk II

INFORMATION

Salary Grade(s): 5 ($20.26 - 26.43 DOE)

Hours of Work: M-F; 8:00am - 4:30pm

Employment Category: Regular Full-Time

Type of Position: Non-Exempt

PURPOSE

Assist with the daily program operation in accordance with established court operations, policies and procedures. Provide technical and administrative assistance to the Clerk of the Court, Judges, clients, and other involved parties having business with the court. Under general supervision, the Administrative Clerk II will work independently to provide a full range of clerical support of average difficulty as assigned or defined by established procedures.

ESSENTIAL FUNCTIONS

• Respond to requests for information by answering the phone, greeting the public, mailing program information, and making referrals
• Pick up, receive, open, date stamp, and deliver mail and/or other materials
• Update tiles and maintain a variety of records such as contact information, attendance and timesheets. numerical logs, ledgers, and client files
• Photocopy, collate, assemble, and distribute materials
• Type or produce reports or correspondence utilizing word processing, spreadsheet, and other business software
• Receive, review, and compare documents, forms, petitions or motions for completeness and accuracy
• Responsible for follow-up work to ensure all applications are complete with all necessary data and supporting documents
• Perform complex data entry tasks for which there is a moderate variation of formats and procedures and with general instructions for coding and entering data; check and correct entry for input errors
• Gather and record statistical information for reporting purposes
• Assist with travel arrangements as necessary
• Prepare and assemble large mail-outs of program materials
• Assist prospective clients and co-workers by explaining steps, appropriate forms, procedures, and program requirements for transactions, services, and other program activities
• Monitor and maintain office supplies and materials

• Assist with maintaining data base for program
• Assist in scheduling and general set up tasks for meetings in local communities as requested
• Assist with special projects as assigned
• Other duties as assigned

NECESSARY SKILLS AND KNOWLEDGE

• Proficient in MS Office programs and familiar with databases
• Knowledge of court procedures and policies, legal terminology, laws, and legal functions pertaining to the court
• Ability to communicate and deal effectively with disruptive or unruly clients
• Ability to work independently and perform clerical assignments with moderate direction
• Ability to read, comprehend, explain, and apply written procedures
• Working knowledge of business practices, correspondence and typing formats, including correct grammar, spelling, and punctuation
• Working knowledge of filing and record keeping systems
• Familiarity with Tlingit, Haida, and Tsimshian cultures

MINIMUM QUALIFICATIONS (education, experience, skills)

• High School Diploma or GED
• 1 (one) year of experience (paid or volunteer) performing duties related to office or clerical support
• Minimum typing speed of 40 words per minute
• Must be 21 years of age with a Valid Driver’s License

PREFERRED QUALIFICATIONS (education, experience, skills)

NA

UNUSUAL PHYSICAL REQUIREMENTS OR RESTRICTIONS

The majority of work is performed in a professional office setting and is generally sedentary, requiring routine walking, standing, bending, and carrying of items weighing less than 40 lbs. Travel on small aircraft or ferry may be required.

CONDITIONS OF HIRE:

• All employment at Tlingit & Haida is “at will”. This means that the employee or Tlingit & Haida may terminate employment at any time and for any reason. Unless specified in writing, no term of employment is expressed or implied for this position.
• Tlingit & Haida is a no tolerance workplace. All regular employees may be required to pass a pre-employment and subsequent random drug and alcohol screening to be eligible for and maintain employment.
• Tlingit & Haida requires a criminal background check be conducted on all employees. All employment offers are conditional until federal criminal background check results verify your eligibility to work for Tlingit & Haida.