Payroll/HR Assistant

Central Maine Motors Auto Group is seeking an Experienced Payroll/ HR assistant to join our company. This is an exciting time and opportunity to be part of a generation family-owned business that is continually expanding and investing in our employees and community. We have a very high employee retention rate and we would not be where we are today without our people making it happen. We are a reputable Company that recognizes and rewards hard work and excellence.

The Payroll /Human Resource Assistant & will provide support for both payroll and Human Resource manager. This role is critical in executing key HR & payroll initiatives, providing available and responsive internal employee support, driving HR functional excellence and process improvement and assisting all aspects of recruitment, employment law compliance, corporate culture, worker’s compensation, employee relations, compensation and benefits administration.

If you like to work in a fast paced environment and want to work for a company that knows what it means to take care of people, then this might be the job for you! This is a full-time, in person position.

ESSENTIAL FUNCTIONS/TYPICAL DUTIES

• Provides backup support for processing weekly payroll in the absence of the payroll administrator.
• Enters, maintains, and/or processes information in the payroll system; information may include employees’ hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Prepares and maintains accurate records and reports of payroll transactions.
• Reconciles payroll to the general ledger and monthly bank statements.
• Provides backup support for HR matters in the absence of HR manager.
• Provides Administrative support in HR office with employee records and coaching notes.
• Assists in creating and updating job descriptions for all positions.
• Assists HR Manager with recruitment process and interviewing program; completes reference and background checks.
• Assists HR Manager with employee compensation and benefits programs, educates employees on aspects of the company benefit program, and maintains associated records.
• Assists with workers compensation claims and provides guidance to managers regarding the work of restricted employees.
• Assists with employee handbook, develops, implements and makes recommendations for changes to human resource policies and procedures.
• Maintains accurate and up-to-date human resource files, records, and documentation in accordance with state and federal record retention requirements
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.

Please note that this is not an exhaustive list of duties or required skills. The successful candidate may be asked to perform additional tasks as needed by the HR/payroll department.

COMPETENCIES REQUIRED TO PERFORM THE JOB SUCCESSFULLY

• Knowledge of HR practices and employment law
• Commitment to ongoing HR Learning
• High level of ethics and integrity
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite and Excel.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
• Knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes.
• Strong analytical and problem-solving skills.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Payroll Processing: 2 years (Required)

Work Location: In person