What are the responsibilities and job description for the Business Office Associate / Accountant position at Central Massachusetts Collaborative?
ACCOUNTABILITY OBJECTIVE:
The Business Office Accounting Associate is a key member of the Business Office Team providing support to the Executive Director and Director of Finance & Operations in the accounting functions of the Central Massachusetts Collaborative (CMC) Business Office. This position is accountable for the efficient and accurate financial management of CMC in coordination with the Director of Finance and Operations.
PRIMARY RESPONSIBILITIES:
Accounts Payable:
1. Match all invoices with purchase orders and packing slips; obtain appropriate signature for invoices without purchase orders or packing slips.
2. Review invoices for appropriateness of account assignment
3. Issue checks via bi-weekly warrant
4. Set up and maintain vendor files including 1099 processing
5. Handle vendor inquiries
6. Reconcile vendor statements and accounts
Accounts Receivable / Student Tuition Billing:
1. Maintain spreadsheet of Member and Non-member student enrollment; verify accuracy in on a monthly basis prior to billing.
2. Process monthly tuition billing to Member and Non-member School Districts
3. Process miscellaneous monthly invoices (grants, building rental, etc.)
4. Monthly review and reconciliation of accounts receivable to the General Ledger
5. Make collection calls based on analysis of A/R aging
6. Make timely deposits at the Bank and post activity to the General Ledger
General Accounting:
1. Perform purchasing function; ensure M.G.L. Chapter 30b and Chapter 149 compliance
2. Maintain purchase orders and encumbrance system
3. Contribute to preparation of monthly P&L – account accuracy
4. Reconciliation of Balance Sheet accounts
5. Monthly bank reconciliations
6. Prepare bi-weekly Treasurer transfer reports
7. Reconcile and manage Student Activity accounts
8. Prepare journal entries as necessary
9. Maintain accurate list of all vendors and contracts
10. Inventory Control (office supplies, technology, etc)
11. Facilities liaison
12. Transportation liaison
13. Prepare year end documents for annual audit in coordination with DFO, external auditors and other Central Office and Administrative Staff.
General Office - Other Duties
1. Customer service – timely and professional response to processing of requests, inquiries and complaints
2. Function as liaison and coordinate the flow of information with internal and external contacts.
3. Provide editorial feedback to organizational leadership to polish documents and projects prior to distribution
4. On occasion may be required to act as backup for payroll coordinator/manager
5. Perform additional duties as assigned by the Executive Director and/or Director of Finance and Operations
