Administrative Assistant/Professional Development Coordinator

TITLE: Administrative Assistant/ Professional Development Coordinator                              

REPORTS TO: Assistant Superintendent for Curriculum & Instruction                               

LENGTH OF CONTRACT OR WORK YEAR: 12 months                                                                                                                 

SUMMARY: The Administrative Assistant/Professional Development Coordinator will provide administrative, organizational, and financial assistance for the Curriculum and Instruction department.  This position is responsible for office support operations, using technology and accounting systems for daily responsibilities. This position also serves as a coordinator to aid certified staff with professional development opportunities that will enhance knowledge, skills, and abilities and produce continuing education units (CEUs) and school executive management institute (SEMI) credits.

JOB RESPONSIBILITIES:

1. Manages purchase order process for department, communicates directly with vendors, receives and prepares invoices for payment approval, and mails checks to pay these invoices.
2. Maintains routine flow of work, reports and requests for information, and follow-up to facilitate work of the Assistant Superintendent for Curriculum and Instruction. Keeps calendar and meeting notes for department.
3. Obtains, organizes, and puts into usable form pertinent data and curriculum information as needed. Communicates with schools about analyzing reports from software programs and implementation of these programs.
4. Processes incoming/outgoing correspondence and maintains regular, as well as confidential administrative files to include confidential and secure testing materials and information.
5. Assists in planning and organizing professional development opportunities as needed by the Assistant Superintendent.
6. Maintains and transmits textbook orders from schools, compiling inventory of materials annually, and manages MDE’s Textbook Inventory Management System for the district.
7. Works with university representatives and principals on the placement of student teachers and block students.
8. Compiles all necessary end-of-year reports.
9. Assists with district-level hiring process as needed by the Assistant Superintendent for Curriculum and Instruction, maintaining confidentiality throughout.
10. Communicates with principals, vendors, community, parents, and schools on behalf of department.
11. Assists schools with coordinating interviews during Career Fairs.
12. Direct professional development activities and training as needed.
13. Align professional development resources to initiate and sustain implementation.
14. Coordinate release time, resources, and Professional Learning Communities (PLC) opportunities for educators to learn collaboratively and assess their own teaching methods.
15. Assist in coordinating of mentor program.
16. Coordinate District Professional Development Team, assisting in developing a framework to evaluate professional learning.
17. Provide leadership in PLC documentation processes.
18. Assist in compiling and finalizing the District Professional Development Plan for annual Board approval.
19. Facilitate, compile, maintain CEU and SEMI credits that are included in the District Professional Development Plan.
20. Monitor mentor and coaching documentation of training.
21. Tracks and compiles teacher evaluations and assists with submission of evaluations for the Superintendent’s state report.
22. Performs other duties as assigned by the Assistant Superintendent for Curriculum and Instruction.

MINIMUM QUALIFICATIONS:

1. Bachelor’s Degree or higher
2. A minimum of 5 years’ teaching experience.
3. Excellent communication skills.

DESIRABLE QUALIFICATIONS:

1. Excellent oral and written communication skills.
2. Demonstrated leadership ability.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:

         Environment: Standard office and school setting; moderate travel; exposure to potentially stressful environments; regularly perform inside and/or outside with potential for exposure to adverse environmental conditions.

         Physical: Sufficient physical ability to perform moderate lifting up to 20 pounds; regularly required to walk, sit, or stand for prolonged periods of time; may require climbing, stooping, kneeling, or crouching.

         Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents.

         Hearing: Hear in the normal audio range with or without correction; the noise level in the work environment is moderate.

KNOWLEDGE, SKILLS, AND ABILITIES

1. Intermediate knowledge of accounting and finance principles.

2. Knowledge of Starkville Oktibbeha Consolidated School District policies and procedures including student and employee handbooks.

3. Knowledge of the use of general office equipment including computer, copier, fax machine, phone, etc.

4. Ability to learn local, state, and federal purchasing policies and guidelines as they relate to education financial and accounting systems.

5. Ability to prioritize, organize, and complete multiple assignments.

6. Ability to understand accounting software for recording and reporting.

7. Ability to adapt to change and self-manage.

8. Ability to pay attention to detail and maintain a high level of accuracy.

9. Ability to work with diverse groups including students of all ages as well as parents, staff,

   and community members.

10. Possess typing, editing, and proofreading skills.