BUSINESS MANAGER                                           

Reports to:                  Superintendent

Dept./School:             Business Office

Wage/Hour Status:    Exempt

Length of Contract:    240 days; 8 hours per day

PRIMARY PURPOSE:

Direct and manage all district financial and business affairs, including accounting, payroll, purchasing, maintenance, transportation, fixed asset inventory, construction management, budget preparation, bond issues, debt management, and investment programs.

QUALIFICATIONS:

Education/Certification:

• Bachelor’s degree in education, business management, or accounting preferred
• CPA preferred

Special Knowledge/Skills:

• Advanced technical knowledge of school finance, budgeting, accounting systems, and economics
• Working knowledge of financial applications and accounting
• Knowledge of the procedure for purchasing/invoicing supplies and equipment
• Ability to work with numbers in an accurate and rapid manner
• Ability to use the calculator
• Strong communication, public relations, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, perform data analysis, and do word processing
• Ability to analyze/organize a complex filing system
• Ability to use the Internet and email
• Proficient skills in typing, word processing, and file maintenance
• Ability to implement policy and procedures
• Ability to interpret data
• Ability to manage budget
• Ability to coordinate district functions
• Effective organizational, communication, and interpersonal skills

Experience:

• Five years of experience in school business management or public organization preferred
• The Board may find appropriate and acceptable alternatives to the above qualifications.

EVALUATION:

• The district business manager will be evaluated by the superintendent annually.

MAJOR RESPONSIBILITIES AND DUTIES: 

1. Maintain professional behavior, appearance, and work ethic to represent the school district positively.
2. Demonstrate effective customer service strategies to all district patrons.
3. Foster collegiality and team building among staff; encourage their active involvement in the decision-making process.
4. Communicate and promote expectations for high-level performance from staff; hold staff responsible for high performance; recognize excellence and achievement.
5. Articulate a clear direction for all staff as well as a positive image of the school district
6. Ensure that the business operations support the district's mission, goals, and objectives.
7. Maintain strict confidentiality.
8. Develop long- and short-range objectives and goals for the business operations of the school district.
9. Keep the superintendent informed about all district business affairs and recommend changes and improvements.
10. Establish and monitor internal controls to ensure compliance with legal and regulatory requirements, school board policies, administrative procedures, approved budgets, and safeguarding district assets.
11. Provide effective two-way communication with staff, community, media, and the Board of Education.
12. Plan, organize, and monitor the timing of the disposal of business office records following federal and state requirements and district policy.
13. Act as a district administrator in eFinance, eSchool, and Triand.
14. Establish and maintain a system of control for budget execution and shall direct and supervise all financial accounting in the District.
15. Assist and cooperate with outside auditing agencies in conducting approved audits or reviewing the District’s fiscal records.
16. Supervise compiling district, campus, and program budgets and cost estimates.
17. Prepare the annual district budget in collaboration with the Superintendent.
18. Prepare cost analysis reports concerning the operation of the school.
19. Explore possibilities of new revenue sources and work to secure the funds necessary to operate the educational program.
20. Monitor budget reports and inform the superintendent of potential overages.
21. Project student enrollments, staffing needs, building and facility needs, capital equipment needs, and other cost items for the District.
22. Oversee purchasing for the District.
23. Assist in writing specifications for bidding and advertising in collaboration with the Superintendent.
24. Oversee, direct, and supervise the Business Office staff.
25. Maintain adequate records for all District employees regarding salary, retirement, social security, withholding taxes, wage taxes, insurance, etc.
26. Assist in the organization and execution of in-service training programs aimed at increasing the skills of school business management.
27. Conduct and/or assist if District-Wide professional development as needed.
28. Work with the Food Service Director to manage the lunch program economically, satisfactorily, and efficiently.
29. Compile and submit monthly food service claim reimbursements.
30. Oversee the preparation and certification of financial reports required by the Superintendent, Board of Education, State Department of Education, etc.
31. Establish the accounting systems necessary to provide school officials and administrators with accurate financial data.
32. Assist in evaluating computer hardware and systems for handling the administrative reporting requirements of the district.
33. Serve as school district treasurer for all funds and be administratively responsible for making deposits and investments of all money received by the schools.
34. Comply with all federal, state, and district laws, regulations, and policies.
35. Record and document journal entries as needed.
36. Coordinate, resolve errors, and submit cycle reports 1 through 9.
37. Oversee Federal Fund Reports in FGMS and Indistar.
38. Prepare annual reports and process the fiscal and calendar year-end procedures in eFinance.
39. Process and distribute 1099 forms.
40. Monitor, process, and distribute 1096 forms regarding the Affordable Cares Act.
41. Work closely with the Special Education LEA on budgeting, reporting requirements, and monitoring the Maintenance of Effort.
42. Submit information for inclusion in agendas for Board meetings.
43. Attend Board Meetings as requested by the Superintendent.
44. Develop and implement policies regarding school business management, generally accepted accounting practices and related activities.
45. Input new employees in WillSub. Authorize WillSub absences, print and code invoices, and authorize payment weekly.
46. Compile and report substitute outsourcing to Arkansas Teacher’s Retirement and submit for payment monthly.

SUPERVISORY RESPONSIBILITIES:

Bookkeeper, Human Resource, District Secretary

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; occasional state-wide travel; occasional prolonged and irregular hours

Salary : $30