Business Office Specialist

Tarkington Independent School District - Job Description

Job Title/Position:

Business Office Specialist

Department/School:

Business Office

Pay Information:

            Pay Grade:  C5      

Days: 226

Supervised By:

Chief Financial Officer

FLSA:

Non-Exempt

Date Revised:

12/2/2024

Primary Purpose:

Assist in facilitating the efficient operation of the business office for the district and provide support services to the Chief Financial Officer and other administrative staff as assigned. Handle confidential information and frequent contact with all levels of district employees and outside agencies.

Qualifications (Experience/Education/Certification):

·         High School Diploma; Associates Degree preferred

·         Knowledge of accounting principles and practices;

·          Knowledge of public school district financial policies and procedures preferred;

·         Ability to coordinate and implement accounting control procedures, policies and guidelines;

·         Ability to use personal computer and software to develop spreadsheets, databases, and do word processing; proficient in keyboarding, 10-key numeric data entry, and file maintenance.

·         Ability to communicate effectively.

·         Three to five years of accounting-related experience at the clerical level.

·         Public school district accounting experience preferred

Major Responsibilities:

?       Record details of financial transactions in appropriate journals and subsidiary ledgers as assigned

?       Maintain subsidiary accounts by verifying, allocating and posting transactions

?       Prepare finance checks for payment of vendors

?       Prepare and distribute end of period reports as assigned

?       Prepare 1099 forms and submit to IRS

?       Accurate and timely reconciliation of all bank accounts

?       Prepare and file timely and accurate sales tax reports

?       Perform general ledger reconciliations of assigned accounts

?       Prepare and process cash transactions between banking and investment institutions to meet the cash needs of the district as well as process electronic funds transfers for accounts payable and payroll payments

?       Maintain current banking and investment account information to meet the needs of the district

?       Assist with establishing and maintaining effective internal control over cash management for compliance with the requirements of district policies and state and federal regulations

?       Maintain computerized and physical files and records

?       Maintain confidentiality of information in business related activities

?       Demonstrate behavior that is professional, ethical and responsible

?       Demonstrate cooperation by working effectively with others including supervisors and peers

?       Demonstrate dependability by being punctual and present at work, unless for good cause

?       Exhibit reliability by completing work as assigned and meeting project time lines

?       Exhibit poise and self-control in decision making and problem solving relating to job assignment

?       Demonstrate initiative by recognizing needs of the job and suggests ways to improve efficiency and productivity

?       Comply with policies and procedures pertaining to job assignment

?       Demonstrate proper maintenance, care, storage and use of equipment and materials

?       Maintain proper safety and security precautions to prevent unnecessary or unreasonable risk of injury to self or others

?       Seek to improve job performance through self-assessment, skill development, training and goal setting

?       Perform other duties as assigned by the Chief Financial Officer

?        

Special Knowledge/Skills:

?       Ability to use standard office equipment including personal computer and peripherals.

?       Effective organizational, communication, and interpersonal skills with staff, students, parents, and community

?       Knowledge of basic accounting principles

Supervisory Responsibilities:

None.

Working Conditions (Mental Demands/Physical Demands/Environmental Demands):

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting. Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching. Occasional lifting and carrying (less than 15 pounds). Maintain emotional control under stress; work with frequent interruptions; may work prolonged or irregular hours.

The foregoing statements are intended to describe the general nature and level of work being performed by employees assigned to this job title.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities required.  The district shall not fail or refuse to hire or discharge any individual, or otherwise discriminate against any individual with respect to compensation, terms, conditions, or privileges of employment because of the individual’s race, color, religion, sex, or national origin.  Nor shall the district limit, segregate, or classify its employees or applicants for employment in any way that would deprive or tend to deprive an individual of employment opportunities or otherwise adversely affect the status as an employee because of the individual’s race, color, religion, sex or national origin.