Central Office Executive Manager

The vision of the Arlington Public Schools is to be an equitable educational community where all learners feel a sense of belonging, experience growth and joy, and are empowered to shape their own futures and contribute to a better world.

ARLINGTON PUBLIC SCHOOLS

Arlington, MA 02476

JOB DESCRIPTION

POSITION: Central Office Executive Manager

JOB GOALS: This position provides supportive oversight of Central Office and District-wide functions in support of the vision and priorities of the District. The Executive Manager reports directly and jointly to the Superintendent and Deputy Superintendent, overseeing the operations of the Central Office, providing support and guidance to School Administrative Assistants and Central Office Staff, and developing and/or implementing communications, presentations, and events specific to the Superintendent and Deputy Superintendent’s offices. 

MINIMUM QUALIFICATIONS:

1. Bachelor’s degree in a role-relevant field;
2. Demonstrated experience and track record of success working in the leadership offices of large organizations; 
3. Demonstrated experience developing and implementing modern workflows to maximize organizational efficiency and effectiveness; and
4. Excellent communication skills and attention to detail.

PERFORMANCE RESPONSIBILITIES:

The essential functions and duties listed below are intended as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if work is similar, related or a logical assignment to the position.

Daily Operations 

1. Oversees Central Office activities and workflows. Acts as project manager to plan for and implement adjustments to central office activities and workflows for the purpose of ensuring office and district-wide strategic objectives are achieved.
2. Compiles data from a variety of sources and coordinates assigned district activities and/or program components (e.g. agenda packets, budget, schedules, etc.) for the purpose of complying with financial, legal and/or administrative requirements. Reviews and/or completes state regulatory reporting as directed.
3. Provide support to other senior leadership offices on tasks related to state reporting when such tasks require accurate data entry and monitoring by principals or cabinet team members, including educator evaluation and discipline reporting.
4. Serves as Administrative Assistant and Coordinator to temporary governance committees, such as building project committees, as assigned by the Superintendent.
5. Serves as the initial contact/resource person for the Superintendent’s office for all administrative and supervisory staff.
6. Virtually attends and/or reviews minutes and video of Regular School Committee Meetings as well as Special Meetings for Executive Session. When the Executive Assistant is absent, supports the Superintendent, Deputy Superintendent, and School Committee with needed tasks.
7. Assists the Superintendent and Registration Teams in monitoring enrollment trends and developing efficient strategies for maintaining balanced enrollment across schools and grade levels. 

Support of Central Office and School Operational Staff

1. Oversees communication and logistics for various administrative meetings, including Cabinet, Principal, and Director Meetings, and Administration and New Teacher Institutes at the start of the school year.
2. Plans and facilitates professional learning for Unit C employees, as required by bargaining agreements and to support the needs of school- and central-office based administrative assistants. 
3. Oversees all aspects of Central Office operations, and regularly prepares and sends operational and other necessary announcements to the Central Office and school-based administrative staff.
4. Maintains a high level of confidentiality in all matters related to the Superintendent’s office operations, and models high standards and professionalism for all central office staff. 
5. In collaboration with Cabinet team leadership (as needed), works with vendors to ensure accurate data reporting, integration, and smooth operations.

Internal and External Communications and Events

1. In collaboration with relevant administrators, develops draft reports, presentations, and communications from the Superintendent’s and Deputy Superintendent’s offices for public dissemination to families, staff, community organizations, and the School Committee.
2. Plans and implements ceremonies and celebrations specific to the Superintendent's office, including coordination and planning of Start-of-Year and End-of-Year events such as district-hosted professional development for new staff, Opening Day ceremonies, Educator Appreciation ceremonies, and other events hosted by Central Office.
3. Prepares a wide variety of written materials (e.g. agendas, draft and final correspondence, publications, School Committee packets, reports, minutes, memos, etc.) for the purpose of documenting activities, providing written reference and/or conveying information. 
4. Represents the Superintendent’s Office at various Town and local meetings as needed.
5. Is available to the Superintendent and Deputy Superintendent whenever necessary, including to assist with school closure announcements and emergencies.
6. Perform all other reasonable related duties as assigned by the Superintendent and Deputy Superintendent of Schools. 

TERMS OF EMPLOYMENT: Full Year

REPORTS TO: Superintendent and Deputy Superintendent

SALARY & BENEFITS: $90,000 to $120,000 

The Arlington Public Schools are committed to creating an inclusive and safe learning and working environment that reflects a diversity of perspectives, values, and experiences. We welcome staff who are aware of the role that bias and prejudice play in society, are creative and willing to try new approaches, and are reflective about their daily practice. We are looking for candidates who welcome a challenge, are eager to collaborate and contribute to the success of students, are ready to engage in two-way partnership with families, and who will contribute their diverse talents to the organization as a whole. 

This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.

Salary : $90,000 - $120,000